Make your Free Wedding Planner Agreement

Use this wedding planner agreement to provide wedding planning services to clients who are getting married. By recording your services in a formal, legally binding contract, this wedding planner contract will help protect the parties.

A wedding planner agreement is a contract between a wedding planner (ie a business that provides wedding planning services) and a client who is getting married. It sets out the agreed-upon terms relating to the wedding planning, including the services to be provided by the wedding planner, fees payable and how payment should be made.

Use this sample wedding planner contract if you:

• are a business in England, Wales or Scotland

• provide wedding planning services

This wedding planner contract template covers:

• details of the client (a consumer) and wedding planner

• the services the wedding planner will provide

• the date of the wedding

• the wedding planner’s fees

• how payment should be made

• privacy provisions

• limitation of liability

• ending the contract

A wedding planner agreement offers certainty and helps protect the parties by setting out the terms of your agreement in relation to the wedding planning services (eg sourcing and booking suppliers, sourcing and booking a venue and creating a plan for the wedding in line with the client’s wishes).

Suppliers are third parties that supply goods and/or services for the wedding (eg caterers, florists or photographers).

If you, as the wedding planner, assist the client in sourcing, negotiating with and booking suppliers, you will need to take reasonable care when selecting suppliers. However, under this agreement, any contracts you negotiate with suppliers will be entered into by the client and the supplier. As a result, you will not be liable for any acts or omissions of the suppliers.

Wedding planners often charge clients:

• a flat fee

• an hourly rate

• a daily rate

• a weekly rate

How you wish to price your services will be up to you, depending on various factors including your duties and responsibilities, the services you will provide and how much time you will spend providing the services. 

You will also need to set out if value added tax (VAT) is:

• included in the fees - if your fees include VAT

• excluded from the fees - if your fees do not include VAT but VAT will be charged

• not applicable - if you are not registered for VAT

Your fees should be set out in an Invoice which is sent to the client and is payable at the time of booking the services. Under this wedding planner agreement, services will not be provided until the invoice is paid.

For more information, read Invoicing.

This wedding planner contract allows you to decide and set out when fees will still be payable by clients in the event of the closure of your business due to events that are out of your control.

Events outside of your reasonable control are known as force majeure events, which include but are not limited to natural disasters, terrorist attacks, and epidemics, and which prevent the fulfilment of the wedding planner’s contractual obligations.

UK businesses (including wedding planning businesses) that process (eg collect, record and store) personal data (eg names and addresses) need to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR).

To ensure that you adequately protect clients’ personal data, you should have a clear Privacy policy. This policy indicates what personal data is being collected, the purpose of collection, and how individuals can access data. It helps you comply with your data protection obligations.

This agreement is designed to run until the wedding takes place. However, this wedding planner agreement also allows you to specify the notice period that must be given by either party if they wish to end the agreement early.

This will depend on how much time you have spent providing services (or preparing to supply the services) when the client ends the agreement.

This wedding planner agreement allows you to specify up to how many hours you can have spent providing the services for the client to receive a full refund. If you have incurred expenses, and the client is to reimburse you, the client will have to pay these. 

If you have spent more time providing the services, the client will be entitled to a partial refund based on the amount of time you have spent working. As with the full refund, if you have incurred expenses, and the client is to reimburse you, the client will have to pay these. You should provide a detailed breakdown of the fees (and applicable expenses) retained by you.

Ask a lawyer if:

• the document doesn't meet your needs

• the document doesn't cover what you want

This wedding planner agreement is governed by the laws of England and Wales or Scotland.