Make sure you include legally required information about limited companies and limited liability partnerships in your business emails with this email disclaimer. This email disclaimer includes a confidentiality notice as well as an optional disclaimer.
When should I use an email footer and disclaimer?
Use this email disclaimer:
- to make sure you include legally required information about limited companies and limited liability partnerships in your business emails
- to include a confidentiality notice in your business emails
- to include disclaimers in your business emails (optional)
What's included in an email footer and disclaimer?
This email disclaimer covers:
- information required by law about limited companies and limited liability partnerships
- confidentiality notice
- disclaimers (optional)
What's an email footer and disclaimer?
An email disclaimer is a notice, or warning added to an email which is designed to try to protect the outgoing sender from breaches of confidentiality, propagation of viruses, contractual claims and employee liability.
Do I need an email footer and disclaimer?
The Companies Act 1985 requires all business emails from a private or public limited company to include the following information:
- the company's registered name (e.g. XYZ Ltd)
- the company's registration number
- place of registration (e.g. Scotland or England & Wales)
- and its registered office address.
How does an email disclaimer protect me?
Adding an email disclaimer can protect you from a range of issues. These include:
- protecting the confidentiality of an email's contents
- warning the receiver that emails may contain viruses and they are responsible for checking this
- helping to avoid entering into unwanted contracts
- protecting your business in case an employee gives negligent advice in an email
- reducing the responsibility of your business if an employee sends offensive, obscene or defamatory statements within an email.
Ask a lawyer for:
- disclaimers which are tailored to your business