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MAKE YOUR FREE Email footer and disclaimer

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How to make an Email footer and disclaimer

An email disclaimer is a legal notice or warning statement added to an email which is designed to try to protect the outgoing sender from breaches of confidentiality, propagation of viruses, contractual claims and employee liability.

Make sure you include legally required information about limited companies and limited liability partnerships in your business emails with this email disclaimer. This email disclaimer template includes a confidentiality notice as well as an optional disclaimer.

Use this email disclaimer and footer:

  • to make sure you include legally required information about limited companies and limited liability partnerships in your business emails
  • to include a confidentiality notice in your business emails
  • to include disclaimers in your business emails (optional)

This email disclaimer and footer covers:

  • information required by law about limited companies and limited liability partnerships
  • confidentiality notice
  • disclaimers (optional)

The Companies Act 1985 requires all business emails from a private or public limited company to include the following information:

  • the company's registered name (eg XYZ Ltd)
  • the company's registration number
  • place of registration (eg Scotland or England & Wales)
  • and its registered office address.

Adding an email disclaimer can protect you from a range of issues. These include:

  • protecting confidential information contained in the email 
  • warning the receiver that emails may contain viruses and they are responsible for checking this
  • helping to avoid entering into unwanted contracts
  • protecting your business in case an employee gives negligent advice in an email
  • reducing the responsibility of your business if an employee sends offensive, obscene or defamatory statements within an email.

Ask a lawyer for:

  • disclaimers which are tailored to your business

Other names for Email footer and disclaimer

Email disclaimer.

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