Other filings at Companies House

Companies House (Companies House in Cardiff for companies registered in England and Wales, and Companies House in Edinburgh for companies registered in Scotland) maintains up-to-date records on all UK companies that can be searched by members of the public. So it is important (and a legal requirement) that Companies House have up-to-date and accurate records of all material changes to your business.
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You must notify Companies House about certain events as and when they happen. These events include the following (references to forms are to the Companies House forms you must use):

  • a change of registered office address – form AD01
  • the appointment of a company director or secretary – form AP01 (director who is an individual), AP02 (corporate director), AP03 (secretary who is an individual) or AP04 (corporate secretary)
  • the change of details (eg the address) of a company director or secretary – form CH01 (director who is an individual), CH02 (corporate director), CH03 (secretary who is an individual) or CH04 (corporate secretary)
  • the termination of the appointment of a company director or secretary – form TM01 (director) or TM02 (secretary)
  • a notification or change of address where the company records are kept available for inspection – form AD02
  • a notification of company records being held at an alternate address or their returning to the registered office address – form AD03 (notification) or AD04 (return to registered office)
  • an allotment of new shares – form SH01
  • a change to the company's total share capital – various forms depending on the circumstances
  • a change of the company’s accounting reference date – form AA01
  • a change of the company’s name – usually form NM01
  • the creation of a charge over any of the company's assets – various forms depending on the circumstances
  • a 'special resolution' or certain other types of resolution being passed by the company’s members – a copy of the resolution(s)

Forms typically need to be filed at Companies House within 14 days of the change or event, but check the Companies House website for any specific requirements.  

A particularly important deadline to be aware of: you must deliver an application to register a charge to Companies House within 21 days of the creation of the charge to ensure it is valid.

Most changes can be notified online using the Companies House website or by sending a paper document to Companies House. Where you are sending paper copies, you must ensure that you send them to the correct Companies House - the contact details for each Companies House can be found on the government’s website.

To approve these changes, you should hold a board meeting and make sure that any shareholder approval required is obtained.

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