This document is GDPR compliant. Clearly outline to your managers and staff the rules and procedures regarding access to communications and IT equipment and resources. Employees will need to know... ... Read more
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How to Make a Communications and Equipment Policy
This document is GDPR compliant.
Clearly outline to your managers and staff the rules and procedures regarding access to communications and IT equipment and resources. Employees will need to know the extent to which using such communications and resources are permitted at work and the consequences if they breach such policy, as well as the rules allowing the employer to monitor their use. This communications and use of equipment policy also grants the security of such resources against unauthorised access or abuse while ensuring their accessibility to authorised staff.
Use this communications and use of equipment policy:
This communications and use of equipment policy covers:
A communications and use of equipment policy is an internal policy that governs the use of IT resources and electronic communication systems within the workplace. It sets out the extent to which the use of IT resources is permitted at work, in particular the use of PCs and laptops, Internet, emails, software and passwords.
Having a communications and use of equipment policy ensures employees are aware of and comply with the rules regarding the use of IT resources and communication systems while they are at work.
There is no obligation to allow staff to use IT equipment for their personal purposes. This policy makes clear that when personal use is allowed, it must be lawful, reasonable and not interfere with the staff's productivity or duties.
For more information, read Employee use of IT.
Under this policy, staff must not:
Yes, as long as it is justified, employers have the right to monitor and intercept the staff's use of IT resources, including internet use and any communications sent or received.
However, monitoring of communications such as emails, internet use and phone calls engages data protection and privacy issues. For more information, read Employee data protection issues.
This policy applies to all staff of the employer, including employees, consultants, workers.
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