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Dear ,
In line with the ACAS Code of Practice on Disciplinary and Grievance Procedures please consider this correspondence to constitute a formal letter of grievance.
The issue which has led to me lodging this grievance concerns and began on . .
I have previously tried to resolve these problems at work informally:
However, I have not had any success trying to resolve matters in this way, so I'm now pursuing a more formal route.
I would very much like us to address the problem internally, without the need for any legal action. I would like to propose the following method of resolving the current situation so that I can focus on my job without being affected by these issues:
I look forward to your response with details of a formal grievance meeting where we can have a discussion and hopefully come to a solution.
Yours sincerely,
| _________________________________ | _________________________________ |
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This Grievance Letter template covers:
a description of your grievance
when your grievance started
an outline of previous steps taken to address the problem
any potential solutions to the problem
an option to be accompanied by someone at the meeting discussing your grievance
You need a Grievance Letter when you want to raise a formal complaint about an issue at work. Grievance Letters cover a number of different situations that may lead to a complaint, including discrimination, bullying, health and safety concerns or breach of contract (eg if you haven't been paid on time).
For more information, read Employee grievances and raising grievances.
Employees should aim to settle most grievances informally with their employer. This should be done by speaking directly to a manager or other appropriate person (eg an HR manager). If the issue is still unresolved, you can then submit a Grievance Letter to your employer. This should be done without unreasonable delay, so the issue can be dealt with as swiftly as possible. For more information, read Employee grievances and raising grievances.
A Grievance Letter is not a legal action against an employer. It is simply a letter of complaint to an employer about your problems or concerns at work.
If your employer has a grievance procedure in place, this should outline the steps involved in the grievance process, and the employer should follow these. If no such procedure is in place, the employer should follow the Acas Code of Practice on disciplinary and grievance procedures.
Your employer should arrange to have a meeting to discuss the grievance. You can choose to be accompanied if you wish. The aim of this meeting is to resolve the issue.
If no further agreement is found you may need to take your employer to an employment tribunal, if appropriate.
For more information, read Employee grievances and raising grievances.
Making a Grievance Letter online is simple. Just answer a few questions and Rocket Lawyer will build your document for you. When you have all of the details prepared in advance, making your document is a quick and easy process.
To make your Grievance Letter you will need the following information:
Party details
The employer’s details (eg name and address).
Your details (eg name and address).
Is this Letter made in accordance with the employer’s grievance procedure or the Acas Code of Practice on disciplinary and grievance procedures?
Grievance
What issue has caused this grievance?
When did the issue begin?
What are the details of the issue?
How did you try to resolve the problem informally?
How do you propose to resolve the problem?
Do you want to be accompanied at the formal grievance meeting by someone? If so, by whom?
Letter details
If the employer is a company, partnership or LLP, who is the recipient of the Letter?
On what date will the Letter be sent or handed to the employer?
You can use a Grievance Letter to make a formal complaint to your employer. As a result, this Grievance Letter covers:
Sender and recipient details
The start of the Grievance Letter provides details of the employer (with whom the grievance is being raised) and the employee (who is making and sending the Letter).
The grievance itself
The body of the Grievance Letter sets out the details of the grievance the employee is raising. This includes:
the nature of the issue which has led to the grievance being lodged
details of the grievance issue and how it affected the employee
how attempts have previously been made to resolve the issue informally
an explanation that this is a formal complaint as an informal resolution process has not worked
proposed solutions for the formal grievance
who the employee wants to be accompanied by at the grievance meeting (if anyone)
If you want your Grievance Letter to include further or more detailed provisions, you can edit your document. However, if you do this, you may want a lawyer to review or change the Grievance Letter for you to make sure it complies with all relevant laws and meets your specific needs. Ask a lawyer for assistance.
Raise any issues informally before raising a formal grievance
As a starting point, you should always try to resolve your issue informally. Before submitting a formal complaint, speak to your manager or HR department about the issues you have been facing. Together you may be able to resolve the issues without the need for a formal meeting.
Attempting to resolve issues informally may also help bolster your formal grievance if it comes to that. By showing that you have attempted to resolve issues informally, you demonstrate your commitment towards reaching a resolution.
Read Employee grievances and raising grievances for more information on how to prepare for such an informal meeting.
Understand when to seek advice from a lawyer
Ask a lawyer for advice:
if this document doesn’t meet your needs
in situations where you feel an employer is being unreasonable
if you are uncomfortable facing your employer alone
