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Job Offer Letter UK Template - Make Yours For Free

Overview of the Job offer letter

This document is GDPR compliant.

Attract the best recruits with a clear statement of key job terms with this offer of employment letter. This straightforward job offer letter ensures your chosen candidate has all the information they need to accept the job and gains a favourable impression of your business. This offer letter is written in a friendly tone and sets out the offer conditions, such as references and permission to work in the UK. It also covers key terms including duties, pay, benefits, hours and place of work, holiday, notice or contract duration.

When should I use a job offer letter?

Use this offer of employment

when you want to employ someone new
when you want to make a formal offer before you're ready to sign an employment contract
to summarise the main terms offered or as a starting point for negotiation
when there are conditions to your offer that must be satisfied before employment starts or the employment contract is signed
only for employees based in England, Wales or Scotland

What's included in a job offer letter?

This offer letter covers

the role offered
basic information about the job and terms of employment including pay and benefits, hours, holiday, notice period and any obligations after employment ends
the requirement to enter into a employment contract
the conditions to the offer and what happens if they are not satisfied

What's a job offer letter?

A job offer letter is a letter offering employment following an interview. It summarises the main terms offered or can be a starting point for negotiation of employment terms.

Do I need a job offer letter?

You need a job offer letter when you want to employ someone new or when you want to make a formal offer before you're ready to sign an employment contract. This will ensure that both sides understand the main terms of the prospective employment.

What conditions have to be satisfied to make this offer of employment valid?

In this letter you can choose to offer employment upon conditions that need to be satisfied before employment starts such as: providing references, holding a specific qualification, having their qualifications verified, completing a medical questionnaire or simply upon signing this letter.

Do you need to provide a separate contract of employment after sending this letter?

Yes, this letter sets out only the basic terms of employment, and could lead to negotiation of employment with your prospective employee. Normally, an employer will leave sufficient time for sending the employment contract separately once the employee satisfies the condition/s of the offer or upon signature. However, if there are no conditions to satisfy or these have already been satisfied an employer may send both together.

How long is the job offer letter valid for?

In this document you can choose give a deadline for the prospective employee to accept the offer. Once the deadline passes, the offer is no longer valid.

Further advice

Ask a lawyer for:

employees based outside England, Wales or Scotland

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