Using an inventory to record and agree on the condition of items in a rented property will minimise misunderstandings in the future and benefits both landlord and tenant. As a landlord, use this simple interview to create a form of inventory for a rented flat or house. The property inventory will help you create a detailed record of the condition of items in the property at the beginning and end of the tenancy.
How to make an Inventory
When should I use an inventory?
Use this inventory:
- when you want to let out a house or a flat
- to record the condition of items within the property
- when the property is furnished or unfurnished
- when the property has up to 2 reception rooms, 4 bedrooms and 2 bathrooms
- for properties in England, Wales or Scotland
What's included in an inventory?
This inventory covers:
- a comprehensive list of the normal furnishings and fittings found in a house or flat
- the condition of carpets, walls and doors
- the conditions of items at the start and end of the tenancy
What's an inventory?
An inventory is a detailed list of all of the items in a property that a tenant can use and records the state and condition of each item.
Do I need an inventory?
You need an inventory to record the condition of items before the tenant moves in and before the tenant leaves to clarify what, if any, damages need to be paid for out of any deposit.
An inventory should always be made as it can be used to prevent disputes at a later time about the condition of items.
What should be included in the inventory?
All items at the property that the tenant can use should be included. Any items in garages or sheds should also be listed.
Is an inventory still needed if the property is unfurnished?
Even if the property is unfurnished an inventory should be prepared to record the condition of fixtures such as carpets, walls and sinks.
What detail needs to be included?
Be specific and detailed when completing the description of items (eg walls are clean and painted, the patio is weed-free). Photographs can be added if required and any existing damage or defects should also be recorded. Where items differ in condition, each item should be recorded separately.
Who needs to sign the inventory?
Each occupier at the property named on the tenancy agreement must sign and date the inventory as being correct. Any photographs should also be signed and dated.
What do you do with the inventory when it is signed?
Each occupier named on the tenancy agreement should be given a copy of the inventory. The original should be kept safe with the original tenancy agreement.
Further advice
Ask a lawyer for:
- a property that is not residential
- a property that has more than 4 bedrooms, 2 bathrooms or 2 reception rooms