Profile information Account settings
Help Contact us
Sign up Log in
Help Contact us

MAKE YOUR FREE Disciplinary procedure

  • Make your document in minutes
  • Access from any device
  • Securely sign online
Make document

How to make a Disciplinary procedure

A disciplinary procedure is an outline of the steps that will be taken to deal with disciplinary issues at work. This disciplinary procedure sets out what amounts to unsatisfactory behaviour and gross misconduct and explains different stages of the process. This disciplinary policy also explains how investigations and hearings will be conducted and employee rights such as having a companion and appealing decisions. 

Show staff that you are a responsible employer with a clear and fair procedure for dealing with disciplinary issues at work using this disciplinary procedure template. Every good employer knows that trust and confidence is a two-way street and that this is helped by having a proper process in place for handling unsatisfactory behaviour, performance or attendance. 

Use this dismissal checklist to make sure you’re ticking off all the steps in the disciplinary process.

This document is GDPR compliant.

Use this disciplinary procedure

  • to inform employees about standards of conduct
  • to tell employees how disciplinary matters will be dealt with
  • to help managers understand how disciplinary matters will be dealt with
  • only for employees based in England, Wales or Scotland

For more information read our legal guide on disciplining employees

This disciplinary policy covers

  • examples of misconduct and gross misconduct
  • disciplinary process
  • procedural safeguards to ensure disciplinary decisions are fair
  • disciplinary sanctions

The ACAS Code of Practice on Disciplinary and Grievance Procedures requires employers to comply with basic principles for handling disciplinary and grievance situations in the workplace. Implementing a disciplinary procedure demonstrates that an employer is compliant with this code.

The employer must comply with basic requirements of ACAS Code before dismissing an employee. This document sets out a fair and lawful procedure which must be followed before dismissing an employee. It requires the employer to:

  • meet formally with the employee who can choose to be accompanied by their choice of colleague
  • give an employee a warning and set the consequences of failure to improve performance
  • serve the employee a final warning confirming that further failure to improve may lead to a dismissal where the misconduct is sufficiently serious
  • to keep a record of any warnings given to an employee
  • appoint the person responsible for making decisions in regards to the disciplinary procedure
  • suspend an employee for 5 days if they are accused of an act of gross misconduct to investigate the matter
  • dismiss an employee summarily once the investigation for misconduct is completed and confirms gross misconduct
  • consider any appeals submitted by the employee subject to disciplinary procedure within 5 working days

You cannot simply dismiss an employee in case of gross misconduct. An employer is required to investigate the misconduct. In this document, you are allowed to suspend an employee for no more than 5 working days from work on full pay while the alleged offence is being investigated. This procedure defines the scope of what amounts to gross misconduct such as: dishonesty, theft, physical violence, damage to property, or breaking any law.

Yes, all employees have the right to appeal any disciplinary decision made under this procedure. They must be in writing and reviewed by the employer within 5 working days.

Ask a lawyer for:

  • employees based outside England, Wales or Scotland

This disciplinary policy and procedure complies with the statutory ACAS Code of Practice on Disciplinary and Grievance Procedures.

Other names for Disciplinary procedure

Disciplinary process.

We use cookies to provide the best experience