Letter inviting an employee to a poor performance hearing checklist

Read the document to make sure it meets your needs and that everyone involved agrees with the invitation to a poor performance appeal hearing letter.

Remember that if you have any questions you can easily Ask a lawyer.

1. Print out and sign the invitation letter.

2. Enclose a copy of your Disciplinary procedure or performance policy. There is no need to enclose again documents that were provided for the first hearing. However, any new documents, new written evidence and duplicates of any documents, which the employee says they need further copies of, should be enclosed.

The invitation to a poor performance appeal hearing is a formal notice which must be served properly.

Check the contract of employment for any special rules about serving notices and make sure they are followed.

The safest way to serve notice is to deliver in person or failing this, is to send by courier, post or email.

• In person: hand the letter to the employee personally.

• Post: if you are serving notice by post then it is recommended that you use recorded delivery and that you keep a copy of the proof of posting and delivery. Check you have the employee’s latest address.

• Email: check that the employment contract allows you to send notices by email and whether it requires you to request a "read receipt" as proof of service.

However you deliver the letter we recommend you tell the employee in person before delivering the letter that they are being invited to a poor performance appeal hearing. If this is not practical, then you must make sure that the employee has received and read the letter.

A copy of the letter will be saved in your Rocket Lawyer account.

• If you post or hand deliver the letter then keep a copy of the signed letter that was sent and anything else included.

• If you email the letter then keep a copy of the email that was sent and any attachments together with any "read receipts".