What is a PILON and when should I make one?
When you make a PILON, employment ends immediately and the payment compensates the employee for what they would have earned during the notice period. Since April 2018, income tax and national insurance contributions must be paid on PILONs.
You should consider making a PILON if you are dismissing an employee and do not want them to attend work during their notice period. This may be the cases where you have concerns about ongoing access to confidential information or business contacts or about disruptive behaviour.
You might also decide to make a PILON at the employee’s request (if it suits you too) or as part of negotiated terms over departure, possibly as part of a Settlement agreement. For more information, read Settlement agreements.
You should make the PILON on a date in the notice period when the employee will become entitled to something that you wish to avoid providing (like a bonus or share options). This only works if you have the contractual right to make the PILON without paying for the lost rights.
You must make sure either that the employee’s Employment contract gives you the specific right to make a PILON or that the employee agrees in advance, preferably in writing.
What if there is no agreement allowing a PILON?
Without an advance agreement to a PILON, making one is technically a breach of contract. This can result in you losing the right to rely on any other parts of the contract yourself, such as post-termination restrictions or confidentiality protections. Furthermore, the employee will have legal rights to claim against you.
In many cases, breaching the contract will not cause a big problem and will be fixed by the PILON. However, sometimes it can cause serious problems including if the employee:
has share options or other valuable benefits in kind
is receiving medical treatment on your insurance or has any insurance claim in process
will lose pay or benefits due in the notice period that you do not intend to compensate in the PILON
has the right to a contractual dismissal process that has not been followed
Consider whether putting the employee on garden leave is a better option. For more information, read Garden leave.
How do I calculate and make the PILON?
If there is an advance agreement about making a PILON, it should be calculated and paid as agreed. The employment contract will often say that only base salary - not benefits - due over the notice period needs to be paid. Tax and national insurance should be deducted as normal.
If there is no agreement for PILON, or the agreement doesn’t say what to pay, you must compensate all pay and benefits that would have fallen due over the notice period.
Where there is no agreement for PILON, tax generally does not need to be deducted unless it is the employer’s automatic practice to make PILONs or the PILON exceeds £30,000 when combined with any other compensation payment.
PILONs should normally be made immediately upon termination of employment.
For more information on the steps to take when an employee leaves employment, read What to do when an employee leaves.