Property inspection report checklist

You should complete the details of the Report while the property is being inspected. Depending on the type and scale of the property in question, more items (eg meter types, alarms, appliances, or furnishings) may need to be manually added to the Report.

On the day that the tenant (or contract holder) leaves the property:

• the landlord (or the landlord’s agent) and the tenant/contract holder (or their agent) should find and bring with them their original copies of the Inventory they signed on arrival (if they made one).

• the landlord (or the landlord’s agent) should inspect the property while the tenant/contract holder (or their agent) is also present at the property. The Property Inspection Report should be filled in with the relevant meter readings and the outcomes of alarm and appliance tests

• then: 

  • if an existing inventory is being updated with the condition of the property, the original inventory should be filled in with the condition of each item on the tenant’s/contract holder’s departure from the property. This updated inventory should then be attached to the Property Inspection Report. Or, 

  • if an existing inventory is not being updated, the inventory in the Property Inspection Report should be completed with details of items’ and fixtures’ condition

Before signing the Report, read the document to make sure it meets your needs and that you’ve provided all of the necessary information about the property and its state. Remember that, if you have any questions, you can Ask a lawyer for advice.

The tenant (or contract holder) and the landlord must sign the Property Inspection Report. If the landlord is a company or an LLP its representative should sign.

Alternatively, either party may have an agent sign the Report on their behalf. 

To sign the Property Inspection Report:

• print a copy of the Report

• add the required details into the Report while carrying out your inspection

• both parties should sign and date the document, to indicate that they agree with the details set out in the completed Report (including, if attached and amended, the original inventory)

Each party should keep their own original signed copy of the Property Inspection Report.

A copy of your Property Inspection Report will also be stored automatically in your Rocket Lawyer account ‘Dashboard’.