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What to Include in a Wedding Contract - ThinkstockPhotos-482715690-c.jpg

What to include in a wedding contract

Wedding season is just around the corner, but let’s not forget, it’s not just the bride and groom that need to do some planning!

Whether you are a photographer, a wedding planner, or just want to rent out your back-yard for a wedding ceremony, having up-to date wedding contracts is a must.

Most wedding service providers fall into the category of consultants or contractors. We’ve outlined some tips for all different types of contractors to ensure your transactions run smoothly (and hopefully help you avoid any potential wedding drama).

Location

If you are renting your property out for weddings, create a venue rental agreement. This helps square away all the details for the wedding day, and protect your property from any damages (open bar+high heels+dancing= hot mess). Your contract should include important details like any on-site restrictions (flash photography, alcohol, etc.) and requirements for cancellation notices.

Wedding planner

AKA organizational genius-guru- extraordinaire. It goes without saying you are the backbone of any wedding, so be sure you define the terms of your agreements with the couple and any vendors you work with in a wedding consultant contract. Your contract will include details like compensation for hourly consultations, requirements for cancellation, specific tasks to be performed and compensation per task or as a total package, etc.

Photographer

Black and white photos are undoubtedly classy, but you don’t want to end up with a roll of film full of them only to disappoint the bride and groom later down the line. Those lovely details, and many more, should be included in a photography contract that clearly lays out the expectations for your services, as they align with the couple’s. Put everything in writing, including: the number and type of albums included in your package, what kind of photo retouching is included in your package, deposit amount and due date, equipment to be used, etc.

DJ/band

As a DJ or band you should put together a solid contract that breaks down your requirements, as well as the break dancers on the dance floor! The contract with the couple should include: start and finish times (including set up and break down of equipment), overtime rates, list of equipment or instruments you bring with you, relevant schedule for specific songs (for first dance, etc.).

Bartenders and caterer

Everyone knows a wedding isn’t a wedding without an open bar and fine cuisine, but not everyone knows that without a bartending and catering contract you might not receive your payments on time or end up working overtime and not get compensated for it. In the contract you should include information such as: per person meal prices, corkage fees, overtime fees, payment balance amount and due date, and services included in your rates (including tableware, barware and staffing).

Take care of your legal contracts today. When your next gig rolls around this wedding season, you’ll be prepared and ready to help make the couple’s day exciting and special.

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