Confirm to your employees in writing that they have been furloughed. This Furlough leave confirmation letter is to be sent after your employee has agreed to being furloughed. In order to access the Government's Coronavirus Job Retention Scheme, employers will need to designate affected employees as ‘furloughed workers’, notify them of this change, and provide written confirmation. Changing the status of employees remains subject to existing employment law.
When should I use a furlough leave confirmation letter?
Use this furlough leave confirmation letter:
when you have a downturn in business or a closure of business and can't afford to keep paying your staff
when you want access the Government's Coronavirus Job Retention Scheme
when you need to confirm to staff that they have been designated as a 'furloughed worker'
after you have received the counter-signed Furlough agreement letter to employees from your employee
What’s included in a furlough leave confirmation letter?
This furlough leave confirmation letter covers:
the date of the initial Furlough agreement letter to employees
the date on which the staff member is furloughed from
methods for communication
What’s a furlough leave confirmation letter?
A furlough letter to employees is a letter confirming to employees that their employment status has been changed to a 'furloughed worker' in order to access the Government's Coronavirus Job Retention Scheme.
This letter is stage 2 in the furlough process. Ensure you have completed the Furlough agreement letter to employees before sending this confirmation letter.
For further information read Furlough, workforce reduction and managing employees.
Do I need to keep a copy of the furlough leave confirmation letter?
Yes. Employers need to keep a copy of this written communication for five years.
Do I need a furlough leave confirmation letter?
If your business has been affected by Covid-19 (Coronavirus), then you may want to furlough your staff instead of making them redundant. The Government intends to cover up to 80% of the employee's salary to help businesses. In order to access the scheme, the employer will need to notify the employee and get their permission to become furloughed. Employers will also need to confirm to employees in writing the date on which they are furloughed from, and send the proof to HMRC that the employee has been furloughed.
What are the eligibility requirements for the Coronavirus Job Retention Scheme?
All UK businesses are eligible with employees on a PAYE system.
How do I access the Coronavirus Job Retention Scheme?
You will need to:
designate affected employees as ‘furloughed workers’ and notify your employees of this change
confirm to the designated employee the date on which they are furloughed from, which you can use this letter for
submit information to HMRC about the employees that have been furloughed and their earnings through a new online portal. The portal can be accessed here from the 20 April 2020.
Are furloughed workers still employed?
Yes, employees who have been furloughed are still considered to be employed by their employer and the employee's continuity of employment will still run.
Can employees continue to work once they have been furloughed?
No, the Government has instructed workers who are furloughed not to work.
Ask a lawyer for:
advice if you're unsure of the process
advice if the document doesn't meet your needs or cover what you want
This furlough leave confirmation letter is governed by the laws of England and Wales.