Read the document to make sure it meets your needs and that everyone involved (eg the HR department and the employee’s manager) agrees with the Disciplinary Outcome Letter for Misconduct. Remember that if you have any questions you can easily Ask a lawyer.
The employer (or their representative) must sign the Disciplinary Outcome Letter for Misconduct.
You can sign online using RocketSign.
Signing in print
Print a copy of your Disciplinary Outcome Letter for Misconduct.
Sign and date your Letter.
Enclose a copy of your Disciplinary procedure alongside your Disciplinary Outcome Letter for Misconduct.
The Disciplinary Outcome Letter for Misconduct is a formal notice which must be served (ie delivered) properly.
Check the employee’s contract for any special rules about serving notices and make sure that they are followed.
The safest way to serve a notice is to deliver it in person or, failing this, to send it by post or email. If you sever your Disciplinary Outcome Letter for Misconduct:
In person - hand the Letter to the employee personally.
By post - consider using recorded delivery and keeping a copy of the proof of posting and delivery. Make sure that you have the employee’s latest address before posting the Letter.
By email - check that the employment contract allows you to send notices by email and whether it requires you to request a ‘read receipt’ as proof of service.
Regardless of how you serve the Disciplinary Outcome Letter for Misconduct, you should tell the employee in person that they are being invited to a disciplinary hearing before serving the Letter. If this isn’t practical, make sure that the employee actually receives and reads the Letter.
Keep a copy of the Disciplinary Outcome Letter for Misconduct for your records. A copy of the Letter will be stored automatically in your Rocket Lawyer account ‘Dashboard’.
Emailed the Letter - download a copy of the email that was sent and any attachments together with any ‘read receipts’.
Posted or hand-delivered the Letter - keep a copy of the signed letter that was served and anything else that was sent with it.