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Suspension Letter checklist

Make it Legal™ Checklist

Here are a few important steps to take to finish your document

Read the document to make sure it meets your needs and that everyone involved (eg the employee’s line manager and the HR manager) agrees with the Suspension Letter.

Remember that if you have any questions you can easily Ask a lawyer.

Signing online

  1. You can select to sign online using RocketSign.

Signing in print

  1. Print a copy of the Suspension Letter.

  2. Sign and date the Suspension Letter.

The Suspension Letter is a formal notice which must be served (ie delivered) properly.

Check the contract of employment for any special rules about serving notices and make sure they are followed.

The safest way to serve notice is to deliver in person or failing this, to send by courier, post or email. If you sever the Letter:

  • in person - hand the Letter to the employee personally.

  • by post - it is recommended that you use recorded delivery and that you keep a copy of the proof of posting and delivery. Check you have the employee's latest address.

  • by email - check that the employment contract allows you to send notices by email and whether it requires you to request a ‘read receipt’ as proof of service.

However you deliver the Letter, it is recommend that you speak to the employee in person to let them know they are being suspended before serving the Letter. If this is not practical, then you must make sure that the employee has received and read the Letter.

When sending the Letter, remember to enclose a copy of your Disciplinary procedure.

Keep a copy of the Suspension Letter for your records. A copy of the Suspension Letter will also be automatically stored in your Rocket Lawyer account ‘Dashboard’.

If you posted or hand-deliver the Letter keep a copy of the signed Letter that was sent and anything else included. If you emailed the Letter, keep a copy of the email that was sent and any attachments together with any ‘read receipts’.

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