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Redundancy Consultation Letter checklist
Make it Legal™ Checklist
Here are a few important steps to take to finish your document
You should sign your Redundancy Consultation Letter. You can either sign your Letter online or in print, unless your employee’s employment contract specifies that you must sign in print.
You can sign online using RocketSign.
Signing in print
Print a copy of your Redundancy Consultation Letter.
Sign and date your Letter.
If the employee was pooled with other employees and selected for redundancy based on a scoring process, you should include with your Redundancy Consultation Letter a copy of your redundancy selection criteria and the employee’s redundancy scores against these criteria.
The Redundancy Consultation Letter is a formal notice which must be served (ie delivered) properly.
You can usually serve your Redundancy Consultation Letter in various ways, as long as you ensure your employee receives it. The safest way to serve a notice is to deliver it in person. Failing this, you can send your Letter by courier, post, or email. To serve your Redundancy Consultation Letter:
In person: hand the Letter to the employee face-to-face.
By post: use recorded (ie tracked) delivery and keep a copy of the proof of posting and delivery. Check you have the employee’s latest address.
By email: send the Letter to the employee’s email address, ideally by signing the Letter online and then attaching a copy of it to your email. It’s a good idea to request a ‘read receipt’ as proof of service.
You should always check an employee’s employment contract before sending them a redundancy consultation meeting letter. Employment contracts may specify that letters (or ‘notices’) regarding employment must be sent to the employee in a specific way (or cannot be sent in a specific way). For example, a contract may state that you cannot serve letters by email. You must follow any such requirements to ensure that your Letter is valid.
Keep a copy of the Redundancy Consultation Letter for your records. A copy of the Letter will be stored automatically in your Rocket Lawyer account ‘Dashboard’.
You should also:
download a copy of the email that was sent and any attachments together with any ‘read receipts’, if you emailed the Letter.
keep a copy of the signed Letter that was sent and anything else that was sent with it, if you posted or hand-delivered the Letter.
It is respectful and demonstrates good practice to, where possible, tell the employee in person that they’re at risk of redundancy before you invite them to a consultation meeting about redundancy. You should also consider sending an At risk of redundancy letter before the consultation stage.
Also make sure to give employees a chance to ask questions about the redundancy process and follow fair procedure throughout the process. For more information, read Redundancy.