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Probation end letter checklist

Make it Legal™ Checklist

Here are a few important steps to take to finish your document

Read the document to make sure it meets your needs and that everyone involved (eg the HR department and/or the employee’s manager) agrees with the Letter.

Remember that if you have any questions you can easily Ask a lawyer.

Signing online

  1. You can sign online using RocketSign.

Signing in print

  1. Print a copy of the Probation Letter.

  2. Sign the document.

The Probation Letter is a formal notice which must be served (ie sent) properly.

Check the contract of employment for any special rules about serving notices and make sure they are followed.

The safest way to serve notice is to deliver in person or failing this, to send by courier, post or email.

  • In person: hand the Letter to the employer personally.

  • Post: if you are serving notice by post, consider using recorded delivery keeping a copy of the proof of posting and delivery. 

  • Email: check that the employment contract allows you to send notices by email and whether it requires a ‘read receipt’ as proof of service.

However you deliver the Letter, we recommend you tell the employee in person before delivering the Letter about the outcome of their probation. If this is not practical, then you must make sure that the employee has received and read the Letter.

Keep a copy of the Probation Letter for your records. If you post or hand deliver the Letter then keep a copy of the signed Letter that was sent and anything else included. If you email the Letter then keep a copy of the email that was sent and any attachments together with any ‘read receipts’.

A copy of the Letter will also be stored automatically in your Rocket Lawyer account ‘Dashboard’.

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