Notice of breach of covenants checklist

Read the notice of breach of covenants to make sure it meets your needs. Check that the landlord and tenant details, and also the property address are correct. Remember that if you have any questions you can easily Ask a lawyer.

Signed by the landlord(s)

1. Print out a copy of the notice of breach of covenants.

2. All the landlords, if more than one, must sign over their name next to "Signed" and print the date of their signature next to "Dated".

Signed by the agent

1. Print out a copy of the notice of breach of covenants.

2. The agent must sign over their name next to "Signed" and print the date of their signature next to "Dated".

If signed by the landlord(s)

1. Make a copy of the orrginal signed notice for each of the landlords.

2. Send the original copy to the tenants following the steps below.

If signed by the agent

1. Make a copy of the original signed notice for each of the landlords and the agent.

2. Send the original copy to the tenants by following the relevant steps below.

Sending

You must get proof that the notice has been served. The notice is only served when the tenant(s) are presumed, or "deemed", to have received it, so you may need to allow extra time for delivery:

• By post: Allow at least three working days for delivery when you use Royal Mail to post your notice. Use a recorded delivery service if you are posting the notice by mail, which allows your letter to be tracked. Ask for proof of postage and keep it in a safe place.

• By hand: Posting the notice into the postbox of the rented property yourself gives you the security of knowing when the notice gets to the tenant and removes uncertainty about the method of posting. You can take someone with you to witness this. After posting the notice in the postbox at the rented property:

  1. Write the time and date of posting the notice in the postbox

  2. Sign and date the note

  3. Ask the witness to sign and add their name, address, occupation and the date directly underneath your signature

  The witness must not be related to the person they are witnessing, must have mental capacity and must not be under the age of 18.

The landlords and the agent should store safely away:

• their copy of the signed notice

• the proof of postage when sneding the notice by post

• the witnessed note of postage when posting the note at the rented property