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Letter assigning a contract checklist

Make it Legal™ Checklist

Here are a few important steps to take to finish your document

Read the document to make sure it meets your needs and that everyone involved agrees with the letter assigning a contract.

Remember that if you have any questions you can easily Ask a lawyer.

The letter assigning a contract is a special type of letter called a 'deed'. This means it must be signed in a special way by both the sender and the recipient of the letter. Once it is signed by both parties, it becomes a binding contract. For more information on assigning contracts, see this Quick Guide.

  1. Print a copy for each of the parties.

    You must print a copy of your deed and sign it physically. Deeds can legally be signed using electronic signatures, but extra care must be taken when signing electronically to ensure that all of the formalities for execution of the particular type of deed are met. This deed is, therefore, designed to be signed by hand (ie ‘wet-signed’) to ensure that it is executed correctly. You cannot sign online.
  2. The party assigning the contract must sign the letter in the way you have selected in the interview.

  3. Any witnesses must sign and add their name, address and occupation directly underneath the signature of the party they are witnessing.

The letter assigning a contract is a formal notice which must be served properly.

Check the contract you are ending for any special rules about serving notices and make sure they are followed.

In this kind of business notice, you will most likely serve notice by courier, post or email (if the contract allows email).

  • Post: if you are serving notice by post then it is recommended that you use recorded delivery and that you keep a copy of the proof of posting and delivery. Check you have the employee's latest address.

  • Email: check that the contract allows you to send notices by email and whether it requires you to request a "read receipt" as proof of service.

A copy of the letter will be saved in your Rocket Lawyer account.

  • If you post the letter then keep a copy of the signed letter that was sent and anything else included.

  • If you email the letter then keep a copy of the email that was sent and any attachments together with any "read receipts".

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