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Initial holding deposit form checklist

Make it Legal™ Checklist

Here are a few important steps to take to finish your document

Read the document carefully to make sure it meets your specific needs.

Remember that if you have any questions you can easily Ask a lawyer.

Bear in mind that this document is for use in England and Wales only.

The parties (ie the landlord(s) or the agent, and the tenant(s)) must all sign the initial holding deposit form. If an agent is acting for the landlord, the agent will sign the document on behalf of the landlord. Where the agent or the landlord is a company, partnership or LLP, a representative must sign on the business’ behalf. 

Sign online

  1. Select to sign online.

  2. Each party will receive an email invite to sign.

Sign in print

  1. Print a copy for each party.

  2.  Every party must sign and date each copy.

Keep a copy of the initial holding deposit form for your records.

A copy will also be stored under ‘My Documents’ in your Rocket Lawyer account.

The tenant(s) should keep their initial holding deposit form.

A Tenancy agreement should generally be signed within 15 days of the landlord or agent receiving the holding deposit unless a different timeframe has been agreed. This period is known as ‘the deadline for agreement’.

If a tenancy agreement is not signed after a holding deposit was taken, landlords should return to deposit to the tenant(s) within 7 days of the landlord deciding not to let the property to the tenant(s), or the deadline for agreement passing.

In certain circumstances, landlords may be able to keep a holding deposit (in part or in full). These include if a tenant:

  • provides false or misleading information which the landlord can reasonably consider when deciding to let a property

  • fails a right to rent check

  • withdraws from a property

  • fails to take all reasonable steps to enter into a tenancy agreement and the landlord or agent takes all reasonable steps to do so

Where a holding deposit is not repaid in full, the reasons must be set out in writing within 7 days of the landlord deciding not to let the property to the tenant(s) or the deadline for agreement passing.

For more information, read Holding deposits.

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