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Request for Proposal basics

When your business depends on contractors and you want to choose wisely, you'll need to issue a Request for Proposal. You can use this document to find out more about the qualifications of a potential contractor, or you can set off a bidding war to get the best proposal. If you're a contractor, this is your chance to shine. With a Request for Proposal, you'll know what a potential client is looking for, and whether you're the right fit for the project.

Use the Request for Proposal document if:

  • You want to request proposals or bids for services on an upcoming project.

Contractors might come with glowing recommendations. But when you use a Request for Proposal, you'll be able to evaluate them yourself, and to quickly compare rivals' qualifications. Do they have the right skills for the job? Do they have the appropriate licenses, and any necessary insurance? Using a formal document puts the ball back in your court and lets contractors prove themselves. Perhaps you just want to cast your line and get some nibbles for your project. You might have a strict budget and want to test the waters to see if it's feasible. In a Request for Proposal, you can ask contractors to give you their rates, estimates on how long it will take, and ideas on how they'd approach it. You might even discover a fresh idea from a perfect candidate you've never worked with. If you're a contractor, a Request for Proposal is your gateway to your new gig. Use it to make yourself stand out from the pack.

Other names for this document: RFP, Request for Proposal Form

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Sample Request for Proposal

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