State terms and conditions of a proposal: Bid Proposal
What we’ll cover
What is a Bid Proposal?
A Bid Proposal is a proposal template created by contractors or businesses who would like to bid on a project. Bid Proposals contain the project details, time and cost estimates for labor, materials and fees, scheduling or timing details, and other essential information, along with the bidding party's contact information. Bid Proposals may also help inform project owners about the terms and conditions for accepting a project.
Bid Proposals may be created by the bidding party, or a Bid Proposal template may be created by the project owner and included in an invitation to bid or Request for Proposal. A Bid Proposal template gives the project owner a standardized way to collect information from multiple proposals.
Whether you're the owner of a project or a contractor trying to place a bid, creating a Bid Proposal is a great way to explain all the details of a bid. Not only does it help both parties align on the details and terms of a potential contract, but it may also help determine the best bid for the project, which means the project can begin as soon as possible.
Note: If you are a construction contractor or own a construction project, a Construction Bid Form is a more specialized type of Bid Proposal that allows you to specify details specific to the construction industry.
When to use a Bid Proposal:
- You are a business, freelancer, or contractor who would like to bid on a project.
- You have a project and you want to collect Bid Proposals from potential contractors, freelancers, and businesses in a standard form.
Have questions about your Bid Proposal?
Whether you're preparing your Bid Proposal, reviewing one someone sent you, or just want to understand it better, here's how to get help.
- Understand what it says or review it. Use our AI legal assistant to ask questions about your Bid Proposal, understand what it says, and spot anything that may need a closer look.
- Ask an attorney a question. Connect with an attorney for legal information, with a written answer within one business day or a live consultation.
- Get advice on what to do. For privileged, confidential advice about your specific circumstances and next steps, book a Legal Advice Session with an attorney.
Sample Bid Proposal
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Bid Form
Bidder:
Project:
To:
,
Dear ,
Contract Price
I propose, as general contractor, to furnish all labor and materials required for the above Project and to construct the Project in strict conformity with all plans, Invitation to Bid, other specification and drawings provided by the Project Owner and any laws, statutes, ordinances, rules, or regulations of any governmental agencies or public authorities relating to the Project for the sum of .
Time of Completion
I agree to execute a Contract for the Project, deliver the bonds required by that Contract, commence actual work on the Project within the times specified in the contract documents issued in connection with the Project, and to complete the Project within working days, excluding Saturdays, Sundays, and legal holidays, after commencement of actual work on the Project unless delayed by any of the causes mentioned in the form of Contract issued in connection with the Project.
Examinations and Investigations
I acknowledge that I have performed the following:
A.Carefully examined the drawings and specifications for the Project as provided by the Project Owner.
B.Carefully examined all documents issued in connection with the Project, including:
C. Examined the job site on which the Project is to be constructed, including all soil borings, and have made other tests concerning subsoil conditions, and have
D.Determined to my own satisfaction all conditions or limitations that exist or that may arise affecting the Project and all difficulties that may be encountered in the construction of the Project.
E.Made this bid on the basis of the above examinations, inspections, and determinations, and not on the basis of any representations or promises made to me by or by any agent of .
| By: | Date: |
,
Bid Proposal FAQs
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What is typically included in a Bid Proposal template?
Bid Proposal templates usually outline all the terms and conditions of a bid on a project. They also state that the contractor has reviewed the project documents and it contains all the bid details.
You may want to include the following information in your Bid Proposal: the name of the project, where the bid will be returned, a list of all the documents provided to the contractor in connection with the project, a list of all the documents attached to the Bid Proposal, any estimates made in the bid, and the date the document was created. If there is an Invitation to Bid or RFP, the Bid Proposal should be completed according to the specifications in the invitation.
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How do I make an effective Bid Proposal?
In all likelihood, your Bid Proposal will be competing against the Bid Proposals of other companies and contractors. To create the best possible Proposal and give yourself the highest chance of securing the project, here are a couple things you'll want to do:
- Give a reasonable time estimate: Everyone wants work done quickly and efficiently, but there's such a thing as "too fast." Avoid giving excessive estimates in your Bid Proposal. It shows the receiving party that, although you might not have the fastest estimate, you're being reasonable. That can go a long way.
- Provide project specifics: If you're a web design specialist bidding on a contract to design a new website for a client, for example, you likely know far more about those particulars than the person soliciting these bids. Be specific about your knowledge. Note all the details and how you came to your estimates of price and time.
- Supply relevant information about your business: Note whether your business specializes in the process you're bidding for, whether you're more of a generalist, etc.
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How is a Bid Proposal signed?
The Bid Proposal will be signed by the contractor or business who is submitting the bid. You do not need witnesses to the signing, nor do you need to have the signatures notarized. You may want to use RocketSign, which enables both parties to sign the agreement electronically without the need for each party to sign a printed out agreement.
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What are some other documents that I might need?
If you're using a Bid Proposal, chances are you might also need one or more of the following:
- Independent Contractor Agreement
- Subcontractor Agreement
- Contract for Services
- Purchase Order
- Change Order
- Contract Amendment
If you have any questions about what's right for you and your business, we can connect you with an attorney for quick answers or a document review.
