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OTHER NAMES Bid Proposal Form Construction Bid Form Contractor Bid Proposal Form

What is a Bid Form?

Whether you're the owner of a construction project or a contractor trying to place a bid, creating a Bid Form is a great way to explain all the details of a bid. Not only does it help you protect your legal interests, it helps distinguish the best bid for the project, which means you can start breaking ground as soon as possible.

When to use a Bid Form:

  • You are a Contractor who would like to respond to a bid invitation with a bid on a project.
  • You are an Owner collecting bids from potential contractors and you would like to create standard form to be included with the Invitation to Bid to be completed if a bid is submitted.

Sample Bid Form

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Bid Form

 

Bidder:

 

Project:

 

To:

,

 

Dear ,

 

Contract Price

 

I propose, as general contractor, to furnish all labor and materials required for the above Project and to construct the Project in strict conformity with all plans, Invitation to Bid, other specification and drawings provided by the Project Owner and any laws, statutes, ordinances, rules, or regulations of any governmental agencies or public authorities relating to the Project for the sum of .

 

Time of Completion

 

I agree to execute a Contract for the Project, deliver the bonds required by that Contract, commence actual work on the Project within the times specified in the contract documents issued in connection with the Project, and to complete the Project within working days, excluding Saturdays, Sundays, and legal holidays, after commencement of actual work on the Project unless delayed by any of the causes mentioned in the form of Contract issued in connection with the Project.

 

Examinations and Investigations

 

I acknowledge that I have performed the following:

 

A.Carefully examined the drawings and specifications for the Project as provided by the Project Owner.

 

B.Carefully examined all documents issued in connection with the Project, including:

 

 

C. Examined the job site on which the Project is to be constructed, including all soil borings, and have made other tests concerning subsoil conditions, and have

 

D.Determined to my own satisfaction all conditions or limitations that exist or that may arise affecting the Project and all difficulties that may be encountered in the construction of the Project.

 

E.Made this bid on the basis of the above examinations, inspections, and determinations, and not on the basis of any representations or promises made to me by or by any agent of .

 

 

 

 

By: Date:

,

 

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Bid Form FAQs

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  • When should I use a Bid Form?

    • You are a Contractor who would like to respond to a bid invitation with a bid on a project.
    • You are an Owner collecting bids from potential contractors and you would like to create standard form to be included with the Invitation to Bid to be completed if a bid is submitted.
  • What does a Bid Form do?

    Project owners and contractors can use Bid Forms to outline all the terms and conditions of a bid on a construction project. Project owners can create blank Bid Forms for all applicants to fill out, or contractors can create their own when placing a bid. Essentially, the form states that the contractor has reviewed the project documents, and contains all the bid details.

    In your construction Bid Form, you'll want to include information like: the name of the project; where the bid will be returned; a list of all the documents provided to the contractor in connection with the project; a list of all the documents attached to the Bid Form; any estimates made in the Bid (for example, you may include a performance bond, a bid bond, or any other documents the owner requires); and the date the document was created. If there is an Invitation to Bid, the Bid Form should be completed according to the specifications in the invitation.

  • How to create an effective Bid Form:

    In all likelihood, your Bid Form will be competing against the Bid Forms of other companies and/or contractors. To create the best possible Bid Form and give yourself the highest chance of securing the project, here are a couple things you'll want to do:

    Give a reasonable time estimate: Everyone wants work done quickly and efficiently, but there's such as thing as "too fast." Resist the urge to give unreasonable estimates in your Bid Form. It shows the receiving party that, although you might not have the fastest estimate, you're on the level and being reasonable. That goes a long way.

    Acknowledge the project specifics: If you're an electrician bidding on a contract to wire an apartment building, chances are you know far more about those particulars than the person soliciting these bids. Be specific about your knowledge. Note all the details and how you came to your estimates of price and time.

    Particulars of your business: Note whether your business specializes in the process you're bidding for, whether you're more of a generalist, etc.

    You may want to consult an attorney with any questions.

  • How is a Bid Form signed?

    The construction Bid Form will be signed by the Contractor who is submitting the Bid. You do not need witnesses to the signing nor do you need to have the signatures notarized. You may want to use our e-sign services which enable both parties to sign the agreement electronically without the need for each party to sign a printed out agreement.

  • What are some other contractor documents that I might need?

    If you're using a Bid Form, chances are you might need one of the following:

    If you have any questions about what's right for you and your business, we can connect you with a lawyer for quick answers or a document review.

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