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Dear _________________:
Some of you have expressed concerns about whether the new _________________ procedure really does save us _________________.
In order to address these concerns, we are holding a meeting on _________________ at _________________ in _________________. The purpose of this meeting is twofold: first, to fully explain the rationale for the new procedure and how it works; and second, to listen to your concerns and consider whether we might need to further refine this procedure.
We welcome your ideas and questions. Please attend the meeting on the _________________.
Sincerely,
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