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OTHER NAMES Warning Letter to Employee Employee Conduct Warning Letter

What is an Employee Warning Letter?

When you need to make a hard decision about an underperforming employee, using an Employee Warning Letter is an HR best practice. Use it when you have to warn the employee about unacceptable conduct. An Employee Warning Letter helps protect an employer against future disputes. 
You expect to have great employees, but if you face the difficult task of warning someone who's not cutting it, write an Employee Warning Letter to your employee. The Letter informs your employee your business standards haven't been met, letting the employee know you're aware that they have conducted themselves in an inappropriate way. The letter includes steps the employee must take and a timeframe to correct the situation. If possible, an Employee Warning Letter needs to be backed up with other documentation: attendance records and performance reviews are common proof of an employee's poor performance. If you later terminate the employee, they'll have a difficult time suing you or causing a labor dispute if you gave them ample, written warning.

When to use an Employee Warning Letter:

  • You want to officially warn an employee about attendence, performance, behavior or other issues that must be addressed.

Sample Employee Warning Letter

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Dear :


This letter should serve as an official warning to you. You have not been able to keep up with the pace of work required. You have consistently made more mistakes and errors than are acceptable. You have not adequately demonstrated the skills needed for the job.

- Arriving late

- Leaving early

- Taking excessive breaks

- Absent without excuse


. It must be resolved by immediately within the next prior to our next meeting prior to your next performance review.



I can be reached by phone at . An e-mail can be sent to .







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