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What is an Employee Warning Notice?
An Employee Warning Notice is a letter used to notify an employee about underperformance or unacceptable conduct in the workplace. Employee Warning Notices are a best practice in human resources that help protect employers from future disputes.
Essentially, an Employee Warning Notice informs an employee of the issue and the business's standards, and outlines steps the employee must take and a timeframe to correct the situation. It's recommended to back up the letter with other documentation, such as attendance records, performance reviews, and relevant employment policies. This documentation can serve as proof of poor performance if termination becomes necessary.
If you're facing a difficult decision about an employee, providing ample, written warning through an Employee Warning Notice can help prevent labor disputes or lawsuits if termination becomes necessary.
When to use an Employee Warning Notice:
- You want to officially warn an employee about attendance, performance, behavior or other issues that must be addressed.
- You want to document issues you have had with an employee in case questions about the employee’s performance or behavior come up at a later date.