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Other Names: Move-In Letter to Tenant
Move-In Letter document preview

What is a Move-In Letter?

A Move-In Letter is a quick correspondence that can help make moving easier for your tenant and yourself. Even a short letter can allow you to restate and document the terms of the lease, confirm a move in date, and start the landlord-tenant relationship on amiable terms. A Move-In Letter is an easy gesture that helps make the move easier. 
Giving your tenants a Move-In Letter can help avoid problems for you both. Chances are they're worried about packing, renting a truck for moving day, getting their deposit back, and updating everyone on their new address. The details of their new place probably aren't their highest concern, at least for the moment. Providing them some information like when garbage day is or a reminder of the grace period for rent can help out a lot - and a simple welcome can go a long way to helping you build a good relationship with your tenants. A Move-In Letter is a simple act that can make a stressful time easier for everyone.

When to use a Move-In Letter:

  • You would like to welcome your new tenants to the property.
  • You would like to provide your new tenants with basic information about the property.

Sample Move-In Letter

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Re: Moving In


Dear Tenant,




I hope the move-in process is going smoothly and that you are settling into your new residence quite nicely. I wanted to take this time to let you know a couple things about your new home and the responsibilities that come with it.


As discussed, the rent is and is due on the of the month. Payments should be sent to: , , .


If there is a maintenance issue with the property or if a repair is needed please notify me in writing as soon as possible, and we will schedule a repair time that works with each other's schedules.


I strongly recommend obtaining renters insurance to cover any damage or loss of personal property caused by fire, water damage, or theft to the property.


Additionally, I ask that you provide your current contact information, including your home, cellular, work and an emergency contact phone number. If you need to contact me for any reason, my phone number is . However, please only call between the hours of and except for emergencies.


Again, I hope you are happy with your new home and if there is anything that I can do to make the move-in process easier please do not hesitate to email or call.










Acknowledged by Landlord:




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