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Salary Verification Letter basics

In the course of trying to rent an apartment or apply for a mortgage, one of your employees may need you to write a Proof of Employment Letter.

Sometimes this document is also called a Salary Verification Letter or a Confirmation Letter. The form on this page offers an easy way for you to verify important salary and employment information on behalf of your employee.

How do I write a letter of employment for an apartment?

Rocket Lawyer has created a free, customizable Proof of Employment Letter template for you to use. Simply select your state, answer the relevant questions, and then you can save, sign, print, and download the letter when you are done.

Do you need proof of employment to rent an apartment?

Landlords or property management companies often require proof of income before renting a property to someone. The proof of income is typically required in addition to a good credit score and employment stability.

While you can still rent if you are unemployed or have a nontraditional source of income, you will likely have a harder time finding a landlord willing to accept your rental application.

What should a proof of employment letter say?

Many states have privacy restrictions regarding the kinds of data that employers are authorized to disclose to third parties. An employee may need to first sign a release form before the Proof of Employment Letter can be sent.

Like any formal business correspondence, the Proof of Employment Letter should be printed on official letterhead with the company's logo.

The Proof of Employment Letter should include:

  • Employer's contact information
  • Employee's name
  • Employee's title
  • Employee's current salary
  • Dates of employment
  • Other relevant information as needed

In some cases, it may be prudent to include a statement with regard to the employee's future potential to remain employed, especially if the person has only recently joined the company. For example, "based on the employee's performance review, continued employment seems highly probable." However, if this has not explicitly been requested, then you may not need to include it.

How do I write a confirmation letter for employment?

A confirmation letter for employment is another name for proof of employment letter. Both of these documents are meant to confirm employment status or work history, typically for the purpose of engaging in a financial transaction of some kind.

If you have questions about the information being requested, an employment lawyer can help.

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Sample Salary Verification Letter

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