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What is a Stop Payment on Check?

If a check's gone missing or you need to stop check payment for some other reason, a stop payment on check letter will tell your bank to halt the payment process. Write the letter as soon as you know the check was lost, stolen, or you need to stop payment for another reason. Once the bank stops the payment, you can reissue a new check if needed. 
 
Use a Stop Payment on Check Letter to notify your bank that you want them to stop payment on a check you wrote. Maybe the money is no longer owed, or your check was misplaced by the recipient, or perhaps it's a fraudulent check. Whatever the case, alert the bank as soon as possible, especially if you'll need to reissue a new check. Your dated stop payment letter should include details like: the name and address of the account owner, the bank or credit union's address, the account number, check number, date, amount, the signer, and the payee; an explanation for the stop payment order (e.g., the check is presumed lost, it's not authorized, or there's a legitimate service complaint on a purchased item); how long the stop payment order will be effective; and more. You'll need to determine the bank's liability and your own responsibility for costs and expenses. Banks require "reasonable time" to act on the order, so don't delay.

When to use a Stop Payment on Check:

  • Blank checks have been stolen or signed by an unauthorized person.
  • Goods or services paid for by check are found to be unsatisfactory.
  • A check issued has been lost and a new one will be issued to replace it.

Sample Stop Payment on Check

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,

 

Dear Sir or Madam:

 

. and is being replaced.I have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued. we have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued. . and are being replaced.I have a legitimate complaint against the payee regarding the goods or services for which the checks were originally issued. we have a legitimate complaint against the payee regarding the goods or services for which the checks were originally issued.

Explanation: This stop payment is being requested because I have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued. we have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued.

I agree to pay your standard charge for this service. Please deduct the service charge from my account. We agree to pay your standard charge for this service. Please deduct the service charge from our account. I agree that will not be liable if the information regarding the account number, amount, check number, or payee, as provided above, is incorrect. We agree that will not be liable if the information regarding the account number, amount, check number, or payee, as provided above, is incorrect. I agree to hold harmless from any liability, costs and expenses, arising from 's refusal to pay this item. We agree to hold harmless from any liability, costs and expenses, arising from 's refusal to pay this item. I further agree to grant a reasonable time in which to act upon receipt of this stop payment order. For the purpose of this letter, reasonable time is the next business day after the stop payment order is received. If this check is paid on the banking day this order is received, the payment shall not constitute lack of good faith or failure to exercise ordinary care. We further agree to grant a reasonable time in which to act upon receipt of this stop payment order. For the purpose of this letter, reasonable time is the next business day after the stop payment order is received. If this check is paid on the banking day this order is received, the payment shall not constitute lack of good faith or failure to exercise ordinary care. month months

at the address given above I can be contacted by phone at . My e-mail address is . A fax can be sent to . at the address given above We can be contacted by phone at . Our e-mail address is . A fax can be sent to .

 

Sincerely,

 

 

 

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