Make your Free
Demotion Letter

  • Answer simple questions to make your document
  • Sign & share your document online
  • Save progress and finish on any device; download & print at home

How it works

  • Build your
  • Save, print
    & share
  • Sign it &
    Make it legal
Sample Demotion Letter Form Template
How it Works
Build your Document
Save, Print & Share
Sign it & make it legal


rocket lawyer 5 star rating

Kasia M.

"Rocket Lawyer is a helpful tool for professionals who need legal documents at an affordable price."

Demotion Letter basics

When you need to make a hard decision about an underperforming employee, you'll use a Demotion Letter. Creating a Demotion Letter establishes an official record of your business decision and confirms the conditions that led to the employee's demotion. The Demotion Letter Sample also explains the reason for the step back, such as performance, behavior or company restructuring.

Use the Demotion Letter document if:

  • You're Notifing an employee they're being demoted
  • You want to create a record of an employee's demotion
  • You would like to establish cause for firing an employee, such as performance, poor behavior, or company restructuring

You hope you'll never have to make that difficult choice to demote an employee but it happens. A Demotion Letter is a formal letter from an employer notifying an employee of the decision to demote the employee's position within the company. The Letter of Demotion usually contains an effective date, the employee's new title and a revised salary, if applicable. A Demotion Letter officially informs the employee of the reason(s) behind the downgrade within the company. Most demotions are in response to an employee's behavior or poor work performance. Company restructuring is also a cause for demotion. As an employer (or supervisor) a Demotion Letter will serve as a record of the official action being taken. A copy will go into the employee's file and may be used to establish a pattern of behavior should the employee later be fired.

Looking for more information? Our Human Resources Guide can help you through the intricacies of hiring and managing employees.

Other names for this document: Letter of Demotion, Demotion Letter to Employee

Read {{ showMore ? 'Less' : 'More' }}

Sample Demotion Letter

More than just a template, our step-by-step interview process makes it easy to create a Demotion Letter.

Save, sign, print, and download your document when you are done.

Get legal advice

From Rocket Lawyer On Call® attorneys.

Characters remaining: 600

Ready to make your Free Demotion Letter?

Your document is free within your one week membership trial.

Meet ALL your legal needs with a Rocket Lawyer membership.
Document Defense®
Have an attorney ready to defend your document
Document Review
Review up to 6 documents a year with an attorney
Ask a Lawyer
Get 2 Q&A sessions with an attorney every month
1-on-1 Legal Advice
Enjoy 30-minute consultations  on each new legal matter
Exclusive Discounts
Save on additional legal services from our nationwide network of lawyers
Unlimited Documents
Access hundreds of legal documents, plus extra features like electronic signatures