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What is a Day Care Contract?

Day care owners and parents often use Day Care Contracts as a means of documenting the details of child care. This legal agreement can help to limit conflicts by ensuring that the understanding is mutual between the parties. State and local laws require certain provisions be included in a Day Care Contract, and they differ from city to city and state to state. This document may not cover all laws and regulations governing childcare providers in your area, so it is important to work with a local attorney who can review your document.

When to use a Day Care Contract:

  • You want to specify important details and policies for a child care facility or nanny.
  • You want to outline your expectations for your child's care.
  • You are a day care provider who wants to get your agreement in writing.

Sample Day Care Contract

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DAY CARE CONTRACT

 

  This Day Care Contract ("Contract") is made effective as of , by and between the following parties:

 

"Provider":

 

,

 

and

 

Parents(s) or Legal Guardian(s) ("Parent"):

 

Name:

Relationship:

Address:

City: State: Zip Code:

Place of Employment:

Primary Telephone Number:

Mobile Phone:

Other Telephone Number:

 

Name:

Relationship:

Address:

City: State: Zip Code:

Place of Employment:

Primary Telephone Number:

Mobile Phone:

Other Telephone Number:

 

To provide child care for:

 

Child's Name:

Nickname:

Date of Birth:

Sex:

 

The undersigned Parent(s) hereby gives permission to care for the above child(ren) in accordance with this Contract. In consideration of the mutual agreements and covenants contained in this Contract, the parties agree to the following:

 

  . CONTRACTED HOURS. The Provider shall provide child care services and the Parent(s) shall pay for such services as follows:

 

Monday: through

This schedule shall be in effect unless terminated sooner by one of the parties in accordance with this Contract.

 

  The Parent(s) shall pay child care fees based on the above schedule at the rates specified below.

 

  . FEES FOR FULL-TIME CHILD CARE. Child care fees for "Full-Time" prescheduled child care are per . Full-Time child care is defined to be or more hours per .

 

  . FEES FOR UNSCHEDULED CHILD CARE. Child care fees for any unscheduled hours are per week, or if less than 1 week, per day, or if less than 1 day, per hour.

 

  . TIMING AND METHOD OF PAYMENT. The Parent(s) shall pay child care fees on or before the day of each . Payments may be made by .

 

If a check is returned unpaid, all future payments by the Parent(s) shall be made in cash.
The registration fee is nonrefundable and is not applied to any child care fees. minute

  . 's facility

 

  . AUTHORITY TO PICK UP CHILD. The following person(s) has authority to pick up the child(ren):

 

Name:

Name:

Name:

Name:

  The Parent(s) shall inform in advance if someone other than the Parent(s) or person(s) listed above will pick up the child(ren).

 

Name:

Name:

  . EMERGENCY CONTACTS. In case of an emergency, will first try to reach the Parent(s). If the Parent(s) cannot be reached, will then contact the following person(s) in the order listed below:

 

Name:

Relationship:

Address:

City: State: Zip Code:

Place of Employment:

Primary Telephone Number:

Other Telephone Number:

 

  . MEDICAL TREATMENT. If the child(ren) becomes ill, will first try to reach the Parent(s). If the Parent(s) cannot be reached, may contact the child(ren)'s physician:

 

Name of Physician:

Address:

City: State: Zip Code:

Telephone Number:

 

  is authorized to provide the physician or a representative of the physician with the following medical information:

 

Hospital Preference:

Insurance Company:

Policy Number:

Name of Policy Holder:

 

  In case of a medical emergency, shall obtain the necessary emergency medical care for the child(ren), including but not limited to transportation to an emergency room. The Parent(s) agrees to pay all costs and expenses incurred in connection with any medical care provided to the child(ren), including the cost of transportation.

 

  . SICK CHILD POLICY. If the child(ren) exhibits any of the symptoms listed below, the child(ren) shall not attend the child care facility until the symptoms are no longer exhibited or unless the Parent(s) has obtained a statement from the child's doctor stating that the child is not contagious. The final decision as to whether a child will be admitted to the child care facility will be made in the sole discretion of the Provider.

 

  The Parent(s) agrees to provide a medical report describing the child(ren)'s personal medical history to prior to the child(ren)'s first day of care.

 

  The Parent(s) shall be responsible to arrange for alternate care if the child(ren) is unable to attend as provided in this Contract. Child care fees be adjusted for the days a sick child does not attend the child care facility. reduced by percent for each full day the child(ren) is absent.

 

  . ITEMS SUPPLIED BY PARENT(S). The Parent(s) shall provide the following items to for the benefit of the child(ren) whenever reasonably requested by :

 

If the Parent(s) has failed to supply the item within a reasonable period of time, then may purchase the item and the Parent(s) agrees to reimburse the Provider for the reasonable cost of the item.

  . ITEMS SUPPLIED BY . shall provide as well as

 

The Provider will provide the Parent(s) with a list of substitute child care providers upon request.

  . HOLIDAYS/VACATIONS. The child care fees be adjusted for these federal holidays during which 's facility is closed. The child care fees will be reduced proportionately for the days during which 's facility is closed.

 

will be reduced proportionately for the days during which the Provider is closed for vacation. will be reduced proportionately for the days during which 's facility is closed.

  The Parent(s) shall provide with advance written notice of expected family vacations. The child care fees If timely notice is provided, the child care fees will be reduced by percent for the period of time that the child(ren) is on vacation with his/her family.

 

  . DAMAGE TO PROPERTY. Children are expected to treat all property located at the facility with respect, including but not limited to toys and furniture. The Parent(s) agrees to pay for the accidental or willful destruction of any property located at the facility, whether owned by or any other person, at the replacement cost, if such destruction was, in the sole opinion of , caused by the child.

 

  . CONSTRUCTION. Words and phrases in this Contract shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender, according to the context.

 

  . SEVERABILITY. If any provision of this Contract is found invalid, the parties agree to sever the invalid portion of the Contract while the remainder of the Contract remains valid and enforceable.

 

  . BINDING EFFECT. This Contract shall be binding on and shall inure to the benefit of the parties and to the executors, personal representatives, heirs, and successors of the parties.

 

  . AMENDMENT, MODIFICATION, AND WAIVER. amendment, modification, or waiver of any condition, provision, or term in this Contract shall be valid or of any effect unless made in writing, signed by the parties and specifying with particularity the extent and nature of such amendment, modification, or waiver.

 

  . MERGER. Prior agreements made by the parties are deemed to be merged into this Contract.

 

  . ASSIGNMENT. Neither party may assign its interest under this Contract except that the Provider may assign its interest to an entity controlled by .

 

  . GOVERNING LAW. This Contract shall be construed and enforced in accordance with the laws of .

 

This contract shall be signed by and by , the Parent(s). By signing this Contract, the undersigned represents that the undersigned has understood and agreed to the terms and conditions of this Contract. Breach of this Contract in any way by the Parent(s) may result in immediate termination of child care services.

 

 

 

 

 

 

By: Date:

 

 

 

By: Date:

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Day Care Contract FAQs

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  • When should a day care operator use a Day Care Contract?

    Even if this is your first time caring for children, it's always important to record the details of your work in a contract. This list of benefits might help you make the decision to use one:

    • The policies of your child care facility are documented
    • Both the caregiver(s) and the parent(s) understand their responsibilities
    • Both parties know when payments are due
    • Neither party is surprised by how long the contract lasts or what the hours of care are

    If you decide against using this document, you may not be able to experience any of the protections associated with having one.

  • How should I organize my contract for day care?

    While you may have different policies related to the care of infants and preschoolers, here a few high-level details that your Child Care Contract should include:

    • Each parent or legal guardian's full name and address
    • What kind of childcare services will be delivered by the nanny or day care provider
    • Information about drop-off and pick-up times
    • Medical treatment and sick child policy
    • What fees will be charged and when

    As expected, this contract from Rocket Lawyer also contains the standard legalese about the non-employer relationship between the parties, confidentiality, and dispute resolution. During the process of making your agreement, you also will have the ability to select which state's jurisdiction it will fall under. With the document tool, you are able to add more personalized editing, as necessary.

  • How do I fill out a Day Care Contract for free?

    If you need to prepare this document with Rocket Lawyer you can follow the directions provided. Our step-by-step interview will guide you through several questions to help us produce your Day Care Contract. As with any legal document that you sign, it is encouraged that you send your document for legal review by a lawyer in our nationwide attorney network. This method is often going to be much more affordable and convenient than hiring and working with the average attorney at a cost that can total anywhere from a few hundred dollars to thousands, if your matter is complex.

    If you've got any particular hesitations or concerns about how to move forward, you can always connect with an attorney . You may also wish to explore our entire collection of business documents .

  • Am I required to do anything else after I have drafted my Day Care Contract?

    Upon completing a contract, you will be able to get to it on any device. With a Rocket Lawyer membership, you may edit, make copies, print out, sign it electronically using RocketSign®, and download it in PDF format or as a Word document when needed. Attached to your Day Care Contract, there's a set of instructions for what comes next after your document is completed. The parent should get a copy of your final agreement.

  • Can I have my Day Care Contracts looked at by a lawyer?

    If you attempt it on your own, hiring a lawyer to give feedback on documents may be costly. Some attorneys will not even agree to review a contract if they weren't the author. If an attorney does decide to offer assistance, they would still make you pay their standard fees for doing it. An easier way to double-check your contract is through the Rocket Lawyer On Call® attorney network. With a Premium membership, you can have your agreements examined by an attorney with business experience. Whether you need to make another Day Care Agreement or other legal documents for day care providers, Rocket Lawyer is here to help.

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