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Notify co-owners or board members of a meeting: Notice of Meeting

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Notice of Meeting document preview

What is a Notice of Meeting?

A Notice of Meeting informs a company's shareholders, directors, or other interested parties of the time, date, and place of a corporate meeting. This document can be attached to the minutes of a meeting and can be used as evidence that notice was provided. 
 
If you run an organization, you are obligated to let your stakeholders know when there is a meeting. Whether it's an annual shareholders gathering, a monthly or quarterly directors meeting, or an unexpected issue that needs to be addressed by a group, you'll need to put the details in a formal Notice of Meeting.

When to use a Notice of Meeting:

  • You need to notify shareholders or directors of the time, date, and place of a corporate meeting.
  • You need a document that can be attached to the minutes, as evidence that notice was provided.

Sample Notice of Meeting

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Notice of

a Meeting of the

of

 

 

To: The

 

You are hereby notified that the meeting of the of the above corporation will be held on , at , at

 

 

Date of Notice:

 

 

______________________________________________

Notice of Meeting FAQs

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  • What is the purpose of a Notice of Meeting?

    If you run an organization, you are obligated to let your stakeholders know when there is a meeting. Whether it's an annual shareholders gathering, a monthly or quarterly directors meeting, or an unexpected issue that needs to be addressed by a group, you'll need to put the details in a formal Notice of Meeting.

  • How do you write a Notice of Meeting?

    Making a Notice of Meeting online is simple. Just answer a few questions, and Rocket Lawyer will build your document for you. Consider these questions beforehand to make the process speedier:

    • What type of meeting will be held?
    • When will the meeting be held?
    • Where will the meeting be held?
    • What is the purpose of the meeting?

    If you don't have all of the details you need, you can skip questions, and save your document for later.

  • What do you write in a meeting invitation?

    Typically, a good meeting invitation should include when, where, and time of the meeting. Including the purpose of the meeting, information regarding required preparation (if applicable), and an agenda is also recommended.

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