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Making a Certificate of Incumbency
If you run a corporate business, you often need to make sure that certain employees, such as officers of the company, have the ability to make binding decisions on behalf of the business. A Certificate of Incumbency can be used in instances where the authority of a certain officer must be confirmed in writing. For instance, the document might be necessary in the process of opening a foreign bank account. It is often also requested by agencies, tax professionals, and attorneys.
A Certificate of Incumbency is a document that serves as a verification of individuals who are officers in a corporation. Known also as an "Incumbency Certificate," a "Register of Directors," or a "Secretary Certificate," a Certificate of Incumbency is an official corporate document usually issued by a corporation's president or secretary. It lists the names and titles of all current officers within the company (for example, president, secretary, treasurer, etc), and includes a place for each officer to sign.
You can use Rocket Lawyer's Free Incumbency Certificate template if:
The answer depends on the company's governing documents. However, an Incumbency Certificate is usually signed by a corporation's officers and/or directors, and in some cases by its shareholders.
As a general matter, it is not necessary for witnesses to sign the Certificate of Incumbency. However, the Secretary's signature is required to make it legally valid.
In some cases, the name "Secretary's Certificate" may be used interchangeably for "Incumbency Certificate." In other cases, a Secretary's Certificate is a document signed by the Secretary that is served at the closing of a transaction. It often includes additional information such as: