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Rent Receipt basics

Rent Receipts provide proof of rent payment for the renter and a record of income for the landlord. Some states even require that Rent Receipts are given to tenants, especially if they pay with cash.


Use the Rent Receipt document if:

  • You are required by law to provide Rent Receipts to your tenants.
  • You are a property manager who needs to provide receipts in volume.
  • You are a renter who wants proof that you paid your rent.

While not all states require landlords to issue Rent Receipts, it is a good way to help you track payments. And for the renter, receiving a receipt is a way for them to prove that rent was paid should a dispute arise. Additionally, some states offer renter's tax credits and renters will need to prove that they paid rent to use this credit.


Other names for this document:


Rent Receipt Form, Rent Payment Receipt, Rent Invoice


When is a Rent Receipt necessary?


Rent receipts are mandated by law in many states—and a few states require them to be provided at the request of a tenant. Because each state is different, be sure to Ask a Lawyer in your state to see when you are legally required to provide a receipt.


What is included in a rent receipt?


Rent receipts are simple documents. Most include the following:

  • Date
  • Location of property including unit number
  • Address of landlord or property management company
  • Amount paid
  • How the payment was made
  • Signature of the person who received the payment
  • You'll want to have two copies, one for the landlord or property management company and another for the tenant.

If I don't have to, why would I want to provide receipts?


Receipts can help you with your record keeping and if you physically deliver the receipt it gives you a chance to look over your property, as well. Well-written Rent Payment Receipts also make you look more professional and trustworthy. And in all fairness, your renter needs it for their own protection. If your records are incorrect and you believe they have not paid rent, the receipt can help protect them from eviction or other legal proceedings. Another protection you can offer your renters, is to make sure they have a current Lease Agreement.


What if a rent check bounces?


First, fewer and fewer people use checks these days. But if a rent check bounces, you can still try to collect rent or proceed with eviction procedures even if you gave them a receipt. You may want to keep a Bad Check Notice on file, and send a copy to the check writer to alert them of the issue. If you rent a lot of properties, you may also consider using an online service for collecting rent.


If I am a renter, should I ask for a rent receipt?


Asking for a receipt can be helpful. It can help prove that you paid your rent as well as when you paid it. If you get in a disagreement with your landlord or property management company and end up in court, the burden will be on you to prove that you paid your rent. The landlord only has to say you didn't pay your rent to proceed with an eviction. If your landlord doesn't routinely provide receipts, you can make your own and ask them to sign it when you pay rent.


Sample Rent Receipt

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Rent Receipt basics

While not all states require landlords to issue Rent Receipts, it is a good way to help you track payments. And for the renter, receiving a receipt is a way for them to prove that rent was paid should a dispute arise. Additionally, some states offer renter's tax credits and renters will need to prove that they paid rent to use this credit.


Other names for this document:


Rent Receipt Form, Rent Payment Receipt, Rent Invoice


When is a Rent Receipt necessary?


Rent receipts are mandated by law in many states—and a few states require them to be provided at the request of a tenant. Because each state is different, be sure to Ask a Lawyer in your state to see when you are legally required to provide a receipt.


What is included in a rent receipt?


Rent receipts are simple documents. Most include the following:

  • Date
  • Location of property including unit number
  • Address of landlord or property management company
  • Amount paid
  • How the payment was made
  • Signature of the person who received the payment
  • You'll want to have two copies, one for the landlord or property management company and another for the tenant.

If I don't have to, why would I want to provide receipts?


Receipts can help you with your record keeping and if you physically deliver the receipt it gives you a chance to look over your property, as well. Well-written Rent Payment Receipts also make you look more professional and trustworthy. And in all fairness, your renter needs it for their own protection. If your records are incorrect and you believe they have not paid rent, the receipt can help protect them from eviction or other legal proceedings. Another protection you can offer your renters, is to make sure they have a current Lease Agreement.


What if a rent check bounces?


First, fewer and fewer people use checks these days. But if a rent check bounces, you can still try to collect rent or proceed with eviction procedures even if you gave them a receipt. You may want to keep a Bad Check Notice on file, and send a copy to the check writer to alert them of the issue. If you rent a lot of properties, you may also consider using an online service for collecting rent.


If I am a renter, should I ask for a rent receipt?


Asking for a receipt can be helpful. It can help prove that you paid your rent as well as when you paid it. If you get in a disagreement with your landlord or property management company and end up in court, the burden will be on you to prove that you paid your rent. The landlord only has to say you didn't pay your rent to proceed with an eviction. If your landlord doesn't routinely provide receipts, you can make your own and ask them to sign it when you pay rent.

Use the Rent Receipt document if:
  • You are required by law to provide Rent Receipts to your tenants.
  • You are a property manager who needs to provide receipts in volume.
  • You are a renter who wants proof that you paid your rent.
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