Establish terms for janitorial services: Janitorial Contract
What is a Janitorial Contract?
A Janitorial Contract is a comprehensive agreement outlining the specific scope and terms of cleaning services. Janitorial Contracts cover a wide range of cleaning tasks such as cleaning floors, bathrooms, windows, doors, vacuuming, rug shampooing, wall washing, and floor polishing, among others. Janitorial Contracts are often used for commercial cleaning contracts, such as those used for cleaning offices, schools, hospitals, businesses, and hotels. They may be used for both one-time and recurring cleaning services.
When to use a Janitorial Contract:
- You provide reoccuring cleaning services, or janitorial services.
- You provide one-time cleaning services.
- You want to hire a janitorial or cleaning service to clean your property.
Sample Janitorial Contract
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JANITORIAL CONTRACT
This Contract for Janitorial Services is made effective as of , by and between ("") of , , , and ("") of , , .
DESCRIPTION OF SERVICES. Beginning on , will provide to the janitorial services described in the attached Exhibit (collectively, the "Services"). the following janitorial services (collectively, the "Services"):
shall, times per week:
| a. Clean front door glass and threshold. |
| b. Sweep and dust mop all floors. |
| c. Sweep all halls and stairways. |
| d. Vacuum all carpets and rugs, and spot clean as needed. |
| e. Empty and clean all ashtrays. |
| f. Empty all waste containers. |
| g. Dust all office furniture, telephones, ledges, and woodwork, and all other surfaces within reach. |
| h. Remove finger marks from both sides of all entrance doors and from all interior doors, walls, woodwork, and partitions. |
| i. Scrub and disinfect all restroom floors and fixtures. |
| j. Replace restroom supplies in respective containers. |
| k. Dust light fixtures. |
| l. Maintain janitorial room in a neat and orderly condition. |
And once a month:
| m. Thoroughly clean and wax all floors. |
| n. Clean all exterior windows on both the inside and the outside. |
All Services included in this Contract will be completed at , , , .
MATERIALS AND SUPPLIES. shall furnish all materials and equipment necessary to perform the Services described in this Contract with the exception of hand soap, towels, toilet tissue, seat covers, and any other consumables which are to be supplied by , who shall maintain an adequate supply of these supplies in the janitorial room of the building.
SUPERVISION. Systematic inspection shall be conducted by to ensure that all Services are properly performed. To make certain that any problems that may arise will be promptly resolved, will promptly relay any complaints to .
PAYMENT. Payment shall be made to , , , , , ., in the amount of upon completion of the Services described in this Contract. upon executing this Contract. . agrees to pay in installment payments of . the sum of as follows:
Event and Payment Amount
The foregoing compensation complies with the current union wage scale for employees of . In the event of any increase or decrease in the union wage scale, the compensation to be paid by will be adjusted accordingly; such adjustment shall be operative from the date of such increase or decrease.
In addition to any other right or remedy provided by law, if fails to pay for the Services when due, has the option to treat such failure to pay as a material breach of this Contract, and may cancel this Contract and/or seek legal remedies.
TERM. This Contract will terminate automatically upon completion by of the Services required by this Contract. will terminate automatically on . may be terminated by either party upon days' prior written notice to the other party. will remain in effect for a period of .
COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS. In performing the Services required of it under this Contract, shall comply with all applicable federal, state, county, and city statutes, ordinances, and regulations.
INSURANCE. , at its own cost and expense, shall procure and maintain throughout the term of this Contract a workers' compensation insurance policy for the protection of its employees engaged in work under this Contract.
INDEMNIFICATION. agrees to indemnify and hold harmless from all claims, losses, expenses, fees including attorney fees, costs, and judgments that may be asserted against that result from the acts or omissions of and/or 's employees, agents, or representatives.
WARRANTY. shall provide its Services and meet its obligations under this Contract in a timely and workmanlike manner, using knowledge and recommendations for performing the Services which meet generally acceptable standards in 's community and region, and will provide a standard of care equal to, or superior to, care used by service providers similar to on similar projects.
DEFAULT. The occurrence of any of the following shall constitute a material default under this Contract:
| a. | The failure to make a required payment when due. |
| b. | The insolvency or bankruptcy of either party. |
| c. | The subjection of any of either party's property to any levy, seizure, general assignment for the benefit of creditors, application or sale for or by any creditor or government agency. |
| d. | The failure to make available or deliver the Services in the time and manner provided for in this Contract. |
REMEDIES. In addition to any and all other rights a party may have available according to law, if a party defaults by failing to substantially perform any provision, term or condition of this Contract (including without limitation the failure to make a monetary payment when due), the other party may terminate the Contract by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default. The party receiving such notice shall have days from the effective date of such notice to cure the default(s). Unless waived by a party providing notice, the failure to cure the default(s) within such time period shall result in the automatic termination of this Contract.
FORCE MAJEURE. If performance of this Contract or any obligation under this Contract is prevented, restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. The term Force Majeure shall include, without limitation, acts of God, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars, or strikes, lock-outs, or work stoppages, or other labor disputes, or supplier failures. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of non-performance and shall proceed to perform with reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates.
DISPUTE RESOLUTION. The parties will attempt to resolve any dispute arising out of or relating to this Contract through friendly negotiations amongst the parties. If the matter is not resolved by negotiation, the parties will resolve the dispute using the below Alternative Dispute Resolution (ADR) procedure.
Any controversies or disputes arising out of or relating to this Contract will be submitted to mediation in accordance with any statutory rules of mediation. If mediation does not successfully resolve the dispute, the parties may proceed to seek an alternative form of resolution in accordance with any other rights and remedies afforded to them by law. Any controversies or disputes arising out of or relating to this Contract will be resolved by binding arbitration under the rules of the American Arbitration Association. The arbitrator's award will be final, and judgment may be entered upon it by any court having proper jurisdiction.Any controversies or disputes arising out of or relating to this Contract will be submitted to mediation in accordance with any statutory rules of mediation. If mediation is not successful in resolving the entire dispute or is unavailable, any outstanding issues will be submitted to binding arbitration under the rules of the American Arbitration Association. The arbitrator's award will be final, and judgment may be entered upon it by any court having proper jurisdiction.
ENTIRE AGREEMENT. This Contract contains the entire agreement of the parties, and there are no other promises or conditions in any other agreement whether oral or written concerning the subject matter of this Contract. This Contract supersedes any prior written or oral agreements between the parties.
SEVERABILITY. If any provision of this Contract will be held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.
AMENDMENT. This Contract may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.
GOVERNING LAW. This Contract shall be construed in accordance with the laws of the State of Commonwealth of .
NOTICE. Any notice or communication required or permitted under this Contract shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing.
WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Contract shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Contract.
ASSIGNMENT. Neither party may assign or transfer this Contract without the prior written consent of the non-assigning party, which approval shall not be unreasonably withheld.
SIGNATORIES. This Contract shall be signed on behalf of by , and on behalf of by , and effective as of the date first above written.
Service Recipient:
| By: | Date: |
Service Provider:
| By: | Date: |
Final Checklist for Janitorial Contract
Service Recipient:
Service Provider:
Make It Legal
| _____ | Look over the Contract to ensure it matches your intentions. If you need to make changes to the Contract outside of the interview, you will be able to make changes online in the Document Manager at the end of the process or downloaded to any word processor. |
| _____ | Use the easy e-signature service to sign electronically without having to print, sign and deliver hard copies. Or, print and sign hard copies of your Contract in duplicate. |
| _____ | Share or deliver a copy of the Contract to the other Party. |
Copies
| _____ | Keep a copy of all documents for your own records and in case there is a problem. |
| _____ | Each Party should receive an original signed copy of the Contract. Your copy should be kept in a safe place. If you signed a paper copy of your document, you can use Rocket Lawyer to store and share it. Safe and secure in your Rocket Lawyer File Manager, you can access it any time from any computer, as well as share it for future reference. |
When to Consult a Lawyer
| * | If you are unsure or have questions regarding this Agreement or need additional assistance with special terms to the Contract, use Rocket Lawyer's Find A Lawyer search engine to find a lawyer in your area to assist you in this matter. |
Other Information
| * | It is not necessary that the signatures be witnessed or notarized. |
Reasons to Update
| * | The same parties are involved in another transaction involving different products. |
| * | To correct or amend terms of an existing contract. |
Janitorial Contract FAQs
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What happens if I opt not to make a contract for janitorial services?
Even if you are being hired by a friend, it is always a best practice to make a Cleaning Service Contract. Signing this document could be helpful for you because of the following benefits:
- Roles and responsibilities are understood by both parties
- Both parties know when invoicing will happen
- There are no surprises about how long the engagement lasts
Any janitor choosing not to use a Janitorial Agreement ought to prepare for issues like overdue invoices and the inability to hit deadlines.
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How should the contents of my Janitorial Contract be organized?
Specifics that you will need to add to your document are:
- The property owner's contact information
- What kind of services will be provided
- What the duration of the engagement is
- How payment will be made
As you might hope with an agreement like this one, any Janitorial Contract built with Rocket Lawyer will also include the typical legal language regarding the non-employment relationship between the janitor and property owner, the protection of private information, and indemnity. In the process of building your agreement, you also will be able to select which state's jurisdiction it will fall under. Using the Rocket Lawyer document tool, you have the ability to add more personalized editing, as needed.
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Can I fill out my own cleaning contract template online?
Fortunately, you do not have to start from scratch when putting your agreement in writing. When using the document tools on Rocket Lawyer, you can produce Janitorial Contracts online with ease. Your contract is constructed step by step, so you can be sure that it contains all of the appropriate information. Normally, for this level of personalization, you could ultimately pay a conventional law firm a few hundred dollars, if not more, in fees.
If you've got any questions about how to move forward, talk to a lawyer. You might also like to take a look at our collection of business documents.
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Are there any next steps that I will need to take after a Cleaning Service Contract has been created?
In order to make the document into a true legal contract, you need to sign it. This can be done electronically, using RocketSign®, or otherwise. Be sure to provide a copy of the fully signed contract to the other party. With a Premium membership, you also will be able to make copies, save it as a Word document or PDF file, and print it as needed.
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Will someone be able to review my Janitorial Agreement?
If you opt to do it on your own, finding a lawyer to give feedback on contracts might be fairly time-consuming. Some attorneys won't even agree to review your contract if they did not draft it. In the event that a lawyer does offer to give advice about your contract, they would still make you pay their standard rate to do it. A more cost-effective alternative would be via the Rocket Lawyer attorney network. If you sign up for a Premium membership, you can get your agreements examined by an attorney with business experience. Whether you need to produce another Janitorial Agreement or other agreements for janitors, Rocket Lawyer is here for you.
