Get your HVAC services agreement in writing: HVAC Contract
What is an HVAC Contract?
As an HVAC technician, you can make and sign HVAC Contracts in order to protect your interests when providing HVAC services. Signed by the contractor and the property owner, this document can help each party to set expectations around heating or air conditioning maintence or repair.
When to use an HVAC Contract:
- You're hiring an HVAC services business to fix your home or business system.
- You're providing HVAC services to an individual or business.
How do I get my HVAC Contract reviewed?
If you already have a HVAC Contract and want to have it reviewed, or if you have questions about creating or using one, there are a few ways to get help.
Use Rocket Copilot to ask questions or review your document; this helps you better understand what it says and identify anything that may need a closer look.
If you are looking for help from a Legal Pro, you can also ask a question and receive a response within one business day, or request a more in-depth document review.
Sample HVAC Contract
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HVAC Contract
This Contract for Services is made effective as of , by and between of , , , and of , , .
DESCRIPTION OF SERVICES. Beginning on , will provide to the HVAC services described in the attached Exhibit (collectively, the "Services").
All services shall be performed at , , .
SCOPE OF WORK. shall provide all labor and materials, to do the above described HVAC services in the s property.
SITE CONDITIONS. The acknowledges that this Contract is based upon the HVAC s observations of conditions. Conditions which could not be known by a reasonable inspection, such as termite damage, hidden water damage, hidden code violations, or other concealed conditions, may require extra labor or materials, which are nto part of this contract. If such hidden conditions are discovered, the will notify the and will attempt to reach an agreement for a change order to this contract that addresses those problems.
PAYMENT. Payment shall be made to
In addition to any other right or remedy provided by law, if fails to pay for the Services when due, has the option to treat such failure to pay as a material breach of this Contract, and may cancel this Contract and/or seek legal remedies.
TERM. This Contract
PERMITS: shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Payment to the under this Contract. The will secure and pay for any easements, variances, zoning changes, necessary modifications of restrictive covenants, or other actions.
INSURANCE: shall maintain general liability, workers compensation and builder's risk insurance. Before commencing the work, shall furnish a certificate of that insurance to the property . The shall maintain insurance covering the replacement cost of the improvements under this Contract in the event of loss through fire, casualty, storm or other disasters, and theft of materials from the site. Before work begins, the will furnish a certificate of that insurance to the .
SURVEY AND TITLE: The will indicate the property lines to the and will provide boundary stakes by a licensed land surveyor if the s are in doubt about the property boundaries. This would be necessary for the installation of geothermal heat pump loops and wells. In addition, shall provide documentation that has title to the Property and shall provide copies of any covenants, conditions, or restrictions that affect the Property.
CHANGE ORDERS: may make changes to the scope of the work from time to time during the term of this Contract. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. agrees to pay any increase in the cost of the HVAC services as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the shall estimate the cost thereof and shall pay the actual cost whether or not it is in excess of the estimated cost.
ACCESS. The will allow free access to work areas for workers and vehicles and will allow areas for the storage of materials and debris. Driveways will be kept clear for the movement of vehicles during work hours. The will make reasonable efforts to protect driveways, lawns, shrubs, and other vegetation.
DEFAULT. The occurrence of any of the following shall constitute a material default under this Contract:
| a. | The failure to make a required payment when due. |
| b. | The insolvency or bankruptcy of either party. |
| c. | The subjection of any of either party's property to any levy, seizure, general assignment for the benefit of creditors, application or sale for or by any creditor or government agency. |
| d. | The failure to make available or deliver the Services in the time and manner provided for in this Contract. |
COMPLETION OF SERVICES. Upon the completion of the HVAC services by the , shall see to it that s property is restored to the condition they were in prior to the entry by the , and the shall see to it that all portions used by the during the term of this Contract shall be broom clean and free of debris.
REMEDIES. In addition to any and all other rights a party may have available according to law, if a party defaults by failing to substantially perform any provision, term or condition of this Contract (including without limitation the failure to make a monetary payment when due), the other party may terminate the Contract by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default. The party receiving such notice shall have days from the effective date of such notice to cure the default(s). Unless waived by a party providing notice, the failure to cure the default(s) within such time period shall result in the automatic termination of this Contract.
ENTIRE AGREEMENT. This Contract contains the entire agreement of the parties, and there are no other promises or conditions in any other agreement whether oral or written concerning the subject matter of this Contract. This Contract supersedes any prior written or oral agreements between the parties.
SEVERABILITY. If any provision of this Contract will be held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.
AMENDMENT. This Contract may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.
GOVERNING LAW. This Contract shall be construed in accordance with the laws of the State of .
NOTICE. Any notice or communication required or permitted under this Contract shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing.
WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Contract shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Contract.
SIGNATORIES. This Agreement shall be signed on behalf of by and on behalf of by and effective as of the date first above written.
Service Recipient:
| By: | Date: |
Service Provider:
| By: | Date: |
HVAC Contract FAQs
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How much does an HVAC service contract cost?
Attorney fees for drafting or reviewing a HVAC Contract can vary widely. Many lawyers charge hourly rates that may range from around $100 for less experienced attorneys to $350 or more per hour for highly experienced attorneys in major metropolitan areas. For more routine documents, some attorneys may offer flat-fee pricing.
The total cost will depend on several factors, including your location, the attorney’s experience, and the complexity of your agreement. More documents or situations involving negotiation will typically require more time and increase the overall cost.
With Rocket Lawyer, you can create a personalized HVAC Contract tailored to your specific needs—without the high cost typically associated with hiring a lawyer. If you have questions or want additional peace of mind, you can also get your document reviewed or ask a Legal Pro for guidance.
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Are HVAC service agreements worth it?
Whether you are paid by an acquaintance or a stranger, your HVAC Contract is a step that should never be missed. You might decide that you want to make this document because it presents this list of benefits:
- Neither party is confused about fees charged
- Both parties understand their responsibilities
- Neither party is surprised by how long the engagement lasts
Without an HVAC Agreement, you may experience any of these issues: unrealistic expectations, challenges collecting payment, vague timelines or delays in delivery, unmet standards of quality, and limited recourse if a problem arises.
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Will there be any additional actions that I should take after writing my HVAC Contract?
After drafting your HVAC Contract, review it carefully. You may also want to review it with the other party to ensure all parties fully understand and agree to the terms of the agreement. Once all parties agree to the terms, the next step is to have all parties sign it, and each party should keep a copy for their records. It’s also a good idea to store it in a safe, accessible place in case you need to reference it later.
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Should I have my HVAC Contracts checked out by a professional?
It’s smart to have an important agreement reviewed before you sign, so you fully understand the terms and avoid potential risks.
While some attorneys may review documents they didn’t draft, others may decline or require a retainer, hourly billing, or a flat fee. This can make getting a legal document review of your HVAC Contract less predictable and more time-consuming.
Rocket Lawyer makes the process simpler. With a Rocket Lawyer membership, you can request a review from a Legal Pro or ask questions about your HVAC Contract. You can also use Rocket Copilot to quickly review your agreement, spot potentially risky terms, and make sure everything looks accurate before signing.
Once you’re ready, you can sign your document online with RocketSign—all in one place.
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What does HVAC service include?
For most contractors, annual HVAC services usually include filter replacements or cleaning, checking on wiring, connections, and controls as well as cleaning the blower, motors and other parts of the system. Most times, HVAC service technicians will also verify that the thermostat is registering properly.
Outdoors, the HVAC system will also require service. This includes verifying the coils and housing are clean, the compressor is working properly, and not in need of repair. Finally, the technician will also clean the drain lines and clean debris from around the outside units to make sure dirt is not getting into the system.
