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A Letter Declining a Promotion enables employees to gracefully decline or turn down a promotion that they do not want or are not able to take. If you have been offered a promotion that you do not want to accept or cannot accept, you may be wondering how to respectfully turn it down. Our simple template letter can help you decline a promotion and provide your employer with a bit more context on your decision, if desired. If this isn't a good time for a promotion due to external, personal factors, then presenting your situation in writing also provides formal documentation that your employer can keep in your employee records, so that you may be considered again the next time an opportunity arises.