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Making a Proof of Vaccination
A Proof of Vaccination form allows someone to confirm that they have been vaccinated against certain infectious diseases. Sometimes an employer will need to verify that an employee has been vaccinated before they are able to start work. Other times, schools may require students to have certain vaccinations before they can attend school. In the case of COVID-19, you may wish to collect proof of vaccination before employees are allowed to return to the workplace or gather socially. In any of these scenarios and many others, this online Proof of Vaccination from Rocket Lawyer makes it easy to collect such information for a range of vaccines, including the COVID-19 vaccine.
In general, yes. Businesses may request proof of vaccination from employees and from customers to keep their staff and communities-at-large safe. The Equal Employment Opportunity Commission (EEOC) has stated that COVID-19 vaccination mandates are allowed, as long as employers don’t violate federal guidelines that protect against discrimination. For example, under the Americans with Disabilities Act (ADA) and Title VII of the Civil Rights Act, reasonable accommodations must be provided for employees who have a disability or sincerely held religious belief that prevents them from being vaccinated. Such exemptions should be documented in a Vaccine Exemption form signed by the employee. In general, it is also a good idea to document your overall Vaccination Policy and have it reviewed by an attorney.
Several states, including Texas, Florida, and Montana, have imposed some limitations around vaccine verification, policy enforcement, and incentives, so it is in your best interest to talk to a local attorney to see if there are additional restrictions that may apply to your business.
This Proof of Vaccination form enables you to request verification of a number of common vaccines. When building your document, you may select which vaccines to include and customize the form to include any others. Here is the full list of vaccine options, organized in alphabetical order:
For the COVID-19 vaccine specifically, you also have the option of requesting information about the manufacturer of the vaccine and the date(s) it was received.
As a Rocket Lawyer Premium member, you can make and send out as many copies as you need to. Once you have drafted the first copy of your Proof of Vaccination template, you will have the ability to interact with it in a number of ways. You can change your answers or use our advanced editing tool to customize the language exactly to your needs. Once you are satisfied with the document, you have the option to download it (or print it, if desired.)
In order to gather electronic signatures online using RocketSign®, you will want to follow these instructions:
If you have any technical questions, feel free to contact customer support for further assistance.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a federal law that protects patient health information from being disclosed without permission. HIPAA generally applies to healthcare providers and insurance companies, so most private businesses and employers are not subject to HIPAA as it relates to requesting or receiving information about an individual's vaccination status.
Last reviewed or updated 08/06/2021