Other Names:AI PolicyAI Use PolicyGenerative AI Use PolicyGenerative AI PolicyAI Policy TemplateWorkplace AI Use Policy
What is an AI Workplace Use Policy?
An AI Workplace Use Policy is a set of guidelines and rules established by a company to govern the appropriate and responsible use of artificial intelligence (AI) technologies in the workplace. With the burgeoning use of generative AI in both work and personal settings, having an AI policy in place that defines the risks and appropriate uses of the technology for work purposes can help to mitigate potential risks to the company itself.
AI Workplace Use Policies outline the expectations, rights, and responsibilities of both employees and the company regarding the use of AI tools and systems. The policy covers permitted uses of AI, requesting permission, both the employee’s and company’s obligations, intellectual property issues, data privacy and protection, and protection of confidential information.
When to use an AI Workplace Use Policy:
You’re an employer who wants to ensure employees follow established guidelines for proper use of artificial intelligence in the workplace and understand the risks to the business of using the technology in a reckless manner.
You’re a business owner who wants to implement AI policies in your company to assure clients that you are taking seriously the risks associated with AI use.
Sample AI Workplace Use Policy
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Review your policy
Look over the Workplace AI Use Policy to ensure it matches your intentions. If you need to make changes to the Policy outside of the interview, you will be able to make changes online or in Word format in the Document Manager at the end of the process.
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Provide a copy to each employee. Add the Workplace AI Use Policy as an attachment to your Employee Handbook for future reference and for all new employees.
Keep a copy of all documents for your own records and in case there is a problem.
You can use Rocket Lawyer to store your Workplace AI Use Policy. Safe and secure in your Rocket Lawyer account, you can access it anytime from any computer, as well as share it for future reference.
Reasons to Update
To add, change or remove which AI tools and use cases are permitted.
To add, change or remove which user groups may use the tools.
To add, change or remove who will be responsible to review and approve AI integrations.
To provide additional rules for use of AI or clarify information previously provided.
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