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Notice of Meeting basics

When you need to give others a heads up about a meeting, a Notice of Meeting makes it official. Everyone's busy and it's your job to let them when and where you'll meet, and what's on the agenda. When you issue a formal Notice of Meeting, you're taking care of business.

Use the Notice of Meeting document if:

  • You need to notify shareholders or directors of the time, date, and place of a corporate meeting.
  • You need a document that can be attached to the minutes, as evidence that notice was provided.

If you run an organization, you're obliged to let your shareholders, directors, and other interested parties know when there's a meeting. Whether it's an annual shareholders gathering, a monthly or quarterly directors meeting, or an unexpected issue that needs to be addressed by a group, you'll need to put the details in formal Notice of Meeting. If you'll be taking formal action, verbal or email reminders won't cut it. Let everyone know what's on the agenda with this official document. To make sure you've dotted your i's and crossed your t's, attach it to the meeting minutes.

Other names for this document: Meeting Notice

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Sample Notice of Meeting

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