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What is a Corporate Credit Card Policy?

Businesses may want to provide their employees with access to a company credit card to pay for approved business-related expenses. The Corporate Cedit Card Policy is a document that explains what a corporate credit card can be used for, who is eligible to receive a corporate credit card, and the ongoing requirements that must be upheld when using a corporate credit card.

When to use a Corporate Credit Card Policy:

  • Employees of your company are allowed to use business accounts.
  • You want to clearly document your business' policies for using a company card.

Sample Corporate Credit Card Policy

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Corporate Credit Card Policy




This Corporate Credit Card Policy sets forth the Company guidelines that will be applied to all employees who are issued a corporate credit card. This policy conveys company expectations and procedures for the issuance, application, use, safeguarding, payment, and termination of the corporate credit card issued to 's employees. This policy will be effective as of . Cardholders and their supervisors are responsible for ensuring that they adhere to this Corporate Credit Card Policy, thereby taking appropriate measures to minimize the risk of fraudulent or corrupt credit card use. The corporate credit card is meant to allow employees access to efficient, flexible, and alternative means of payment for approved expenses.




. ELIGIBILITY. maintains a corporate credit card program for full-time and temporary employees who will regularly incur business expenses. In order to be eligible, the employee must travel frequently in the course of his/her duties, travel overseas in the course of his/her duties, purchase significant volumes on minor goods and services for use by the company, or frequently incur other business-related expenses of a kind appropriately paid by credit card.






. USE AND FINANCIAL RESPONSIBILITIES. The employee agrees to comply with all the applicable policies and procedures of and this Corporate Credit Card Policy. The corporate credit card is to be used ONLY for official business expenditures, not personal expenses. The cardholder is responsible for ensuring that the credit card purchases are within budget and properly approved.





. CREDIT CARD VIOLATIONS AND CONSEQUENCES. Credit Card Violations may include, but are not limited to, obtaining cash advances or for other expenses than those incurred by the assigned employee named on the card, charging personal transactions to the corporate credit card, allowing unauthorized users to use the corporate credit card, exceeding the credit card limit, failing to promptly return the credit card when a cardholder is reassigned, terminated, or any terms determined at the discretion of . Cardholder transactions will be scrutinized to ensure compliance with this policy. Infractions of the conditions of this policy, or to any policy that may apply to this Corporate Credit Card policy, could result in cancellation of the card and withdrawal of corporate credit card privileges. Breaching of this policy may result in disciplinary action against the employee up to and including termination. In all cases of breach, will consider the facts and circumstances of each incident, and will take action as deemed appropriate. reserves the right to recover any monetary considerations from the cardholder. Internal and external audits of cardholder purchases may be carried out from time to time at the discretion of .


. OWNERSHIP AND CANCELLATION OF THE CREDIT CARD. The corporate credit card may not be transferred, assigned to, or used by anyone other than the designated cardholder. The cardholder is accountable for all activity on the corporate credit card. may suspend or cancel cardholder privileges at any time for any reason. The cardholder will forfeit the credit card upon request to or any authorized agent of the card issuer. The credit card will be returned to upon any notification of resignation and the cardholder must reconcile all expenditures on the credit card since the last credit card Statement. It is the responsibility of the departing cardholder to ensure that the account is settled prior to departure.


. DISPUTED ITEMS. It is the cardholder's responsibility to follow-up on any erroneous charges, returns, or adjustments to ensure proper credit is given on subsequent statements. Disputed transactions must be resolved with the card issuer and the bank by the cardholder. The Cardholder must notify the bank immediately for resolution and the appropriate agent at should be informed as well.


. PROTECTING THE CREDIT CARD. Lost or stolen cards must be reported immediately to the appropriate agent at . The appropriate agent must be notified within two (2) business days of this activity, or in the instance of loss or theft while conducting business overseas, must be notified within two (2) business days of returning to the official place of business.


. SAFEKEEPING. Newly issued cards should be signed immediately by the cardholder upon receipt. When using the card for approved internet transactions, care should be taken that the site utilizes recognized encryption technology. Card numbers should not be saved or stored in online accounts. When the corporate credit card has expired and/or cardholder has received a new corporate credit card, the cardholder should cut the card in half and discard it. Cardholder should make certain that the card is returned after each charge and verify that name on the back of the card.


. CONTACT INFORMATION. For any issues, comments, or questions regarding this Corporate Credit Card Policy, please contact at , , .


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