What is included in an Inventory?

This Inventory template includes: a comprehensive list of the normal furnishings and fittings found in a house or flat spaces to record the condition of carpets, walls and doors spaces to record the condition of items and of the property at the start of the tenancy spaces to record the condition of items and of the property at the end of the tenancy

Do I need an Inventory?

You need an Inventory to record the condition of items before the tenant moves in and before the tenant leaves to clarify what, if any, damages need to be paid for out of any deposit . An Inventory should always be made as it can be used to prevent disputes at a later time about the condition of items. From 1 December 2022, landlords letting a property under occupation contracts in Wales must provide an Inventory setting out the property’s contents. This is the case even if the property is unfurnished.

What should be included in the Inventory?

For furnished properties, an Inventory should include all items in the property that the tenant can use. Any items in garages or sheds should also be listed. The condition of all fixtures in the property (eg carpets, walls, floors, skirting boards and sinks) should also be recorded.

Is an Inventory still needed if the property is unfurnished?

An Inventory should be prepared even if the property is unfurnished . In this case, the Inventory will only record the condition of fixtures (eg carpets, walls, floors, skirting boards and sinks).

Who needs to sign the Inventory?

Each occupier of the property named on the Tenancy agreement must sign and date the Inventory as being correct. Any photographs should also be signed and dated.

What do you do with the Inventory when it is signed?

Each occupier named on the Tenancy agreement should be provided with a signed version of the Inventory.

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Other Names: Property Inventory Rental Inventory Property Inventory Report Inventory Report

What is an Inventory?

An Inventory is a detailed list of all of the items in a property that a landlord and tenant can use to record the state and condition of each item. Inventories are used to record and agree on the condition of items in a rented property to minimise misunderstandings in the future to the benefit of both landlord and tenant (which, unless otherwise specified, includes ‘contract holders’ in Wales).

When should I use an Inventory?

Use this Inventory:

when you want to let out a house or a flat
to record the condition of items within the property
when the property is furnished or unfurnished
when the property has up to 2 reception rooms, 4 bedrooms and 2 bathrooms
for properties in England, Wales or Scotland

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PROPERTY INVENTORY

Tenant:

Property:

, ,

Entrance / hall

Item description	Qty	Condition on arrival	Condition on departure
Sideboard
linds
Radiator / heater
Other fittings
Walls
Ceiling
Flooring
Door
Window

Storage / utility cupboard

Item description	Qty	Condition on arrival	Condition on departure
Walls
Door

Reception 1

Item description	Qty	Condition on arrival	Condition on departure
Light fittings
Gas / electric fire
linds
Radiator / heater
Walls
Ceiling
Flooring
Door
Window

Kitchen

Item description	Qty	Condition on arrival	Condition on departure
Refrigerator
Freezer
Cooker / oven
Hob
Dishwasher
linds
Smoke alarm
Washing machine
Tumble dryer
Walls
Ceiling
Flooring
Door
Window

Bathroom 1

Item description	Qty	Condition on arrival	Condition on departure
Toilet
Hand basin
Bath
Shower
lind
Cabinet
Radiator / heater
Extractor fan
Walls
Ceiling
Flooring
Door
Window

Bedroom 1

Item description	Qty	Condition on arrival	Condition on departure
lind
Radiator / heater
Other fittings
Walls
Ceiling
Flooring
Door
Window

Arrival inspection

Date:

Departure inspection

Date:

About Inventories

Learn more about making your Inventory

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How to make an Inventory
Making an Inventory online is simple. Just answer a few questions and Rocket Lawyer will build your document for you. When you have all of the details prepared in advance, making your document is a quick and easy process.

To make your Inventory you will need the following information:

Party details
- The landlord’s details (including, if applicable, your business’ legal structure and address).
- The tenant’s name and current address (ie their address before they move into the new property).
Property details
- The address of the property being rented out.
- Is the property furnished or unfurnished?
- Does the property have:
  - 1 or 2 reception rooms?
  - 1, 2 or 3 bathrooms?
  - 1, 2, 3 or 4 bedrooms?
  - a garden?
Agent details
- Will an agent sign the Inventory on behalf of the landlord? If so, what is the agent’s name?
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Common sections in an Inventory

Inventories record the state of a rental property and the items in the property (if any) when a tenant first moves in. To do this, Inventories typically include:

Party and property details

At the top of the Inventory, the landlord’s and tenant’s details and the property in relation to which the Inventory is made will be set out. This helps ensure clarity as to what property the Inventory relates to.

Entrance/hall

This table provides a description of the items located in the property’s entrance and/or hallways. The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

If the property doesn’t have an entrance/hall, this table should be deleted.

Storage/utility cupboard

This table provides a description of the items located in the property’s storage/utility cupboard. The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

If the property doesn’t have a storage/utility cupboard, this table should be deleted.

Reception

This table provides a description of the items located in the property’s reception (or multiple receptions). The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

Kitchen

This table provides a description of the items located in the property’s kitchen. The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

Bathroom

This table provides a description of the items located in the property’s bathroom (or multiple bathrooms). The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

Bedroom

This table provides a description of the items located in the property’s bedroom (or multiple bedrooms). The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

Garden

If the property has a garden, this table provides a description of the items located in it. The landlord and tenant should record the quantity of each item (if an item is not relevant, it should either be deleted or crossed out) and its condition on arrival. On move-out, the condition on departure should be recorded and compared to the condition on arrival.

Arrival inspection

This section includes the date of the arrival inspection and details of the parties present during the property inspection. The parties should be the landlord (or their agent) and the tenant (or all tenants) moving in.

By signing the Inventory, the parties agree that the records made in the Inventory are accurate.

Departure inspection

This section includes the date of the departure inspection and details of the parties present during the inspection. The parties should be the landlord (or their agent) and the tenant (or all tenants) moving out.

By signing the Inventory, the parties agree to the records made in the Inventory.

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Legal tips for making an Inventory
Complete your Inventory with sufficient detail

When completing your Inventory, be specific and detailed with your description of the items in the property and the property itself. For example:
- the master bedroom walls are clean and have been freshly painted
- the patio is weed-free
- chips and surface scratches to the top surface of the dining table
- minor scuff marks and light stains on the bathroom door
Any existing damage or defects should also be accurately recorded in the Inventory. Photographs may be added to supplement your inventory.

Where items differ in condition, make sure to record each item (and its condition) separately.

Consider taking photos and attaching them to your Inventory

Taking photos of the property and its items can help record their condition when the tenant first moves in. Attaching such photos to an Inventory is a good way to document an item’s condition to help prevent disputes when the tenant moves out.

Any photographs attached to the Inventory should also be signed and dated by the parties.

Make sure to discuss the Inventory with the tenant(s)

When inspecting the property and recording its condition in an Inventory, it is important that all parties agree on the conditions recorded. The property should be inspected together by all relevant parties (ie the landlord or their agent and all tenants) and the parties should have an open conversation about the state of the property. By ensuring that everyone agrees about the condition of the property, you can help prevent disputes down the line when the tenancy comes to an end.

Understand when to seek advice from a lawyer

Ask a lawyer for:
- a property that is not residential
- a property that has more than 4 bedrooms, 2 bathrooms or 2 reception rooms
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Inventory FAQs

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What is included in an Inventory?
This Inventory template includes:
- a comprehensive list of the normal furnishings and fittings found in a house or flat
- spaces to record the condition of carpets, walls and doors
- spaces to record the condition of items and of the property at the start of the tenancy
- spaces to record the condition of items and of the property at the end of the tenancy
Do I need an Inventory?

You need an Inventory to record the condition of items before the tenant moves in and before the tenant leaves to clarify what, if any, damages need to be paid for out of any deposit. An Inventory should always be made as it can be used to prevent disputes at a later time about the condition of items.

From 1 December 2022, landlords letting a property under occupation contracts in Wales must provide an Inventory setting out the property’s contents. This is the case even if the property is unfurnished.
What should be included in the Inventory?

For furnished properties, an Inventory should include all items in the property that the tenant can use. Any items in garages or sheds should also be listed.

The condition of all fixtures in the property (eg carpets, walls, floors, skirting boards and sinks) should also be recorded.
Is an Inventory still needed if the property is unfurnished?

An Inventory should be prepared even if the property is unfurnished. In this case, the Inventory will only record the condition of fixtures (eg carpets, walls, floors, skirting boards and sinks).
Who needs to sign the Inventory?

Each occupier of the property named on the Tenancy agreement must sign and date the Inventory as being correct. Any photographs should also be signed and dated.
What do you do with the Inventory when it is signed?

Each occupier named on the Tenancy agreement should be provided with a signed version of the Inventory.

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Check and agree

Read your Inventory to make sure it meets your needs. Remember that if you have any questions you can easily Ask a lawyer.

On the day of the tenant's arrival at the property, a copy of the Inventory should be provided to the landlord (or their agent) and the tenant. The landlord and tenant should inspect the property together and record the property’s condition in both Inventory copies.
Sign

Each party involved must sign and date both printed copies of the Inventory.
Store your document

A copy of your Inventory will be stored automatically in your Rocket Lawyer account ‘Dashboard’. The landlord and tenant should each securely store their paper copy of the signed Inventory.
Important details
- In Wales, landlords must provide an inventory within 14 days of the occupation date (ie the date from which the contract holder is entitled to occupy the rented dwelling).
- On the day of the tenant's departure from the property, the landlord (or their agent) and the tenant should find and bring their original copies of the Inventory they signed on arrival. The parties should then inspect the property together and complete the Inventory with the condition of each item listed.

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