Running a corporation is different in every state. Some require you to publish a notice in a newspaper when you're just starting out, others require yearly reports to the state, while others require you to issue shares. Each state is different, though. How do you know what's required in your state and what's just recommended? How do you stay on the right side of the law? 

That's where we come in. 

Simply find the home state of your C- or S-Corporation and we'll let you know what you need to do after you incorporate, what you'll need to do yearly, and what records you'll have to keep on hand. This list is current as of 2014 and we update it when changes arise. But if you have questions, you should always take care and ask a lawyer for advice. 


AlabamaKentuckyNorth Dakota
AlaskaLouisianaOhio
Arizona MaineOklahoma
ArkansasMarylandOregon
CaliforniaMassachusetts Pennsylvania
ColoradoMichiganRhode Island
ConnecticutMinnesotaSouth Carolina          
DelawareMississippiSouth Dakota
District of Columbia               MissouriTennessee
FloridaMontanaTexas
GeorgiaNebraskaUtah
Hawaii NevadaVermont
IdahoNew Hampshire               Virginia
IllinoisNew Jersey Washington
IndianaNew MexicoWest Virginia
IowaNew YorkWisconsin
KansasNorth CarolinaWyoming

ALABAMA

Steps after incorporation

Once you have incorporated your business, you will need to do the following;

  • Registered Agent: You must have a registered office and a registered agent within the state. We can assist you here.
  • Bylaws: Every Alabama corporation needs to create Corporate Bylaws. These, in essence, are the basic rules spelling how your business will be run.
  • Issuing Authorized Shares: The Board of Directors can vote to issue shares at board meetings and generally these shares are either purchased outright or issued in exchange for work performed. You can create your Board Resolutions by answering a few simple questions.

What You Need To Do To Remain Compliant

In Alabama, you will need the following to stay incorporated:

  • Annual Report: You will need to send an AL-CAR report no later than 2 1/2 months after the beginning of the taxable year. The report can be accessed here. Fortunately, there is no charge for filing this.
  • Meetings: The corporation’s shareholders and directors of must meet at least once annually.
  • Future Filing: Any advanced paperwork can be filed up to 90 days in advance of its effective date.

Record Keeping

Every business enterprise must table a financial statement to all shareholders at least once per year and must also maintain the following records:

  • Minutes of all meetings and a record of all actions taken.
  • A record of shareholders in an alphabetical order including addresses showing the number and class of shares held by each.
  • Articles of incorporation, bylaws and all amendments currently in effect.
  • All Resolutions adopted by its Board of Directors.
  • All written communications to shareholders within the past three years, including financial statements.
  • A list of the names and business addresses of its current directors and officers.
  • The most recent annual report.

ALASKA

Requirements after Incorporation

Once a business has incorporated, it will need to do the following steps:

  • Initial Report: The initial report must be filed within 6 months of incorporation. Fortunately, there is no fee.
  • Registered Agent: You must have a Registered Office and Registered Agent within the state of Alaska.
  • Issue of Authorized Shares: Only the Board of Directors has the right to issue shares.
  • Bylaws: While creating Corporate Bylaws is not mandatory, it's highly advisable. You can create corporate bylaws on Rocket Lawyer within just a few minutes. 

How to Remain Compliant

In order to stay incorporated, a business in Alaska needs to do the following:

  • Reports: A Biennial Report needs to be filed by January 2nd of the year following incorporation and every 2 years after. Your business license needs to be renewed every year as well.
  • Meeting requirements: An Organizational Meeting of a majority of directors or organizers is required, although there is no defined time frame to call the meeting.
  • Future Filings: Future Filings are allowed up to 10 days in advance.

Record Keeping

A corporation in the state of Alaska needs to have the keep the following records on hand:

  • Corporate bylaws, along with any current amendments, need to be kept at a corporation’s principal place of business in Alaska.  
  • Corporations need to send annual reports to shareholders if the corporation has more than 100 shareholders.

ARIZONA

Steps after Incorporation

This is what you need to do after incorporating in the state of Arizona:

  • Registered Agent: A business must have both a Registered Office and a Registered Agent within the state of Arizona.
  • Issue of Shares: The Board of Directors issues shares by resolution. Acceptable consideration in exchange for the shares include work completed, ready cash, or property, and NOT promised/future work. You can issue shares by a board voting and document it with a Board Resolution.
  • Bylaws: Bylaws don’t need to be filed with the state. Instead, they should be retained at the corporation's principal place of business.
  • Publication Notice: A company must file a published notice of the incorporation within 60 days of incorporation in three consecutive newspapers in the known place of business.

How to Remain Compliant

In order to stay compliant, a corporation in the state of Arizona needs to file:

Record Keeping

Every company should maintain the following records;

  • Permanent record of minutes of all meetings and actions taken by the shareholders, Board of Directors or a committee of the board of directors.
  • A list of all shareholders.
  • Articles or restated Articles of Incorporation and all amendments to them currently in effect.
  • Bylaws or restated bylaws and all amendments to them currently in effect.
  • Resolutions adopted by its board of directors creating one or more classes or series of shares and fixing their relative rights, preferences and limitations.
  • All written communications to shareholders generally within the past three years, including the financial statements furnished for the past three years.
  • A complete list of the names and business addresses of its current directors and officers.
  • The latest Annual Report filed with the state of Arizona.

ARKANSAS

Steps after Incorporation   

Once you have incorporated your business, you’ll need to take care of a few things.

  • Registered Agent and Registered Office: A business must have a Registered Office and Registered Agent within the state of Arkansas.
  • Issue of Ordinary Shares: The Board of Directors issues shares through a Board Resolution. Shares are issued in exchange for ready money, labor done or property actually received.
  • Bylaws: Every Arkansas corporation needs to create Corporate Bylaws. These, in essence, are the basic rules spelling how your business will be run.

What to do to Remain Compliant

In order to stay incorporated, you need to know that:

  • Meetings: Annual Shareholders' meeting are required and shareholders must be given at least 10 days written notice, but no more than 50 days' written notice.
  • Future Filings: You can file paperwork up to 90 days in advance.

Record Keeping

You’ll need to keep the following documents:

  • The Minutes to all meetings must be kept at your principal place of business in the state of Arkansas.
  • A list of shareholders with the number and type of shares per shareholder must be maintained.
  • Annual financial statements (signed by either a public accountant or the president or other corporate officer responsible for the corporation's accounting records) must be delivered to all shareholders.
  • You must keep an up-to-date annual franchise tax report (A.C.A. § 4-27-1601(e) (7)).

California

Steps after Incorporation   

Once you have incorporated your business, you’ll need to do a few things to stay compliant.

  • Statement of Information: A Statement of Information needs to be filed within 90 days after incorporation.
  • Issue of Shares: Only the Board of Directors is authorized to issue shares unless otherwise stated.
  • Registered Agent: A company must have a registered office and agent both within the state.
  • Bylaws:  Bylaws don’t need to be filed with the state. Instead, they should be retained at the corporation's principal place of business.

Requirements to Remain Compliant

In order to stay compliant over time, you will need to do the following:

  • Annual Meetings: Hold an annual meeting for the election of directors. This is mandatory and a notice for all meetings must be given at least 10 days, but not more than 60 days ahead of time. A notice can be sent in electronic format, which means that e-mail and similar platforms are acceptable.
  • Annual Reports: Send a yearly Statement of Information to the state. Note that the first year's Statement of Information must be sent within 90 days of incorporating.

Record Keeping

In California, your business needs to keep the following documents on hand:

  • An Annual Report needs to be sent to the shareholders 120 days after the close of the fiscal year at the very latest. Unless the corporation has less than 100 shareholders on record and the requirement is expressly waived in the bylaws, you can send the Annual Report to shareholders electronically. In addition to this, the Annual must also be sent at LEAST 15 days prior to any annual shareholders' meeting.

Colorado

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating.

  • Registered Office and Agent: You must have a registered office and agent within the state of Colorado. Rocket Lawyer provides Registered Agent Services if you need help getting started.
  • Bylaws: Bylaws are optional but highly recommended. Draft your Bylaws by answering a few simple questions.
  • Issue Authorized Shares: The board of directors can issue shares by resolution unless shareholders have the power to issue shares under the Articles of Incorporation. We can help you create your Board Resolutions and Stock Certificates.

Maintaining Compliance with the Laws

Here’s what you’ll need to get squared away:

  • Annual Reports: Annual reports are due every year on the anniversary date of incorporation or up to 90 days in advance. The reports are filed with the Secretary of State.
  • Shareholder Meetings: Annual shareholder meetings are required by law. Shareholders must receive notice of these meetings at least 10 days in advance but no earlier than 60 days in advance.

Record Keeping Requirements

Accurate and complete records should be kept in your registered office. Colorado requires that you have:

  • A list of shareholders and the names and business addresses of current directors and officers.
  • The articles of incorporation and bylaws if you have Bylaws.
  • Minutes of all meetings and a record of all actions within the last 3 years.
  • All written communications to shareholders in the last 3 years.
  • A copy of your most recent annual report.
  • All financial statements filed in the last 3 years that shareholders could request.

Connecticut

The Next Steps After Incorporating Your Business

Here are a few steps you’ll need to take after incorporating in Connecticut:

  • Initial Report: An initial report must be filed within 30 days of your first organizational meeting.
  • Registered Office and Agent: You must have a registered office and agent within Connecticut. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are required in Connecticut, though they do not need to be filed.
  • Issue Authorized Shares: The board of directors can issue shares by resolution unless shareholders have the power to issue shares under the Articles of Incorporation. Create your Board Resolutions and Stock Certificates in a few simple steps.

Maintaining Compliance with the Laws

  • Annual Reports: Annual reports must be filed with the Secretary of State by the end of every anniversary month of incorporation.
  • Organizational Meeting: Directors need to hold an organizational meeting at some point after incorporating.
  • Shareholder Meetings: Annual shareholder meetings are required by law. Shareholders should receive notice of these meetings at least 10 days in advance but no earlier than 60 days in advance. Shareholders can waive notice by filing a written statement in the corporate records.

Record Keeping Requirements

The state of Connecticut requires you keep the following:

  • A list of shareholders and the names and business addresses of current directors and officers;
  • The minutes of all meetings, a record of all actions taken, and all approved board resolutions relating to outstanding stock;
  • The Certificate of Incorporation, Bylaws, and the amendments to them currently in effect;
  • All communications to shareholders in the last 3 years, including financial statements; and
  • The most recently filed annual report.

Delaware

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating. Here are some things to consider:

  • Initial Report: You must file an initial report with the Delaware Division of Corporations and the County where your business is located along.
  • Registered Office and Agent: You must have a registered office and agent within the state of Delaware.
  • Bylaws: Bylaws are required in the state of Delaware. You don’t need to file them though; just keep them at your principal place of business
  • Issue Authorized Shares: The board of directors can issue shares by board resolution. We have documents you can use for both your Board Resolutions and your Stock Certificates.

Maintaining Compliance with the Laws

  • Annual Reports: Annual reports are due every year by March 1st and can be filed up to 90 days in advance. 
  • Organizational Meeting: Directors must hold an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required by law but can be waived by shareholders or the Bylaws.

Record Keeping Requirements

Accurate and complete records should be kept in your registered office. Delaware requires you to have the following documents accessible:

  • The Certificate of Incorporation and bylaws (if you have them).
  • A list of shareholders.
  • The books and records used to prepare financial statements.
  • The Minutes of all shareholder and director meetings.

District of Columbia

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating. Here’s what you’ll need to take care of:

Maintaining Compliance with the Laws

  • Annual Reports: Annual reports are due every other year on or before April 15, starting in the second year of incorporation. 
  • Organizational Meeting: Directors must hold an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required by law but can be waived by shareholders or the Bylaws.

Record Keeping Requirements

Accurate and complete records should be kept in your registered office. The District of Columbia requires you to have:

  • The books and records used to prepare financial statements.
  • The minutes of all shareholder and director meetings.
  • A list of all shareholders.

Florida

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating. Here are some things to consider:

  • Registered Office and Agent: You must have a registered office and agent within Florida. Rocket Lawyer provides convenient Registered Agent Services.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state of Florida. Use Rocket Lawyer to easily craft your Bylaws.
  • Issue Authorized Shares: The Board of Directors can issue shares by board resolution unless shareholders have the power to issue shares under the Articles of Incorporation. Use Rocket Lawyer to easily craft Board Resolutions and Stock Certificates.

Maintaining Compliance with the Laws

  • Annual Reports: Annual reports are due on May 1st and can be filed up to 90 days in advance. 
  • Organizational Meeting:  An organizational meeting is required under Florida law.
  • Shareholder Meetings: Annual shareholder meetings are required by law. Shareholders must receive notice of these meetings at least 10 days before the meeting but no earlier than 60 days before the meeting.

Record Keeping Requirements

The state of Florida requires you to keep any important records in your registered office. These include up-to-date and accurate copies of the following:

  • A list of all shareholders.
  • All resolutions adopted by the board.
  • Accurate accounting records.
  • The Articles of Incorporation, Bylaws, and all amendments to them currently in effect.
  • Minutes of all meetings and actions taken by shareholders without a meeting for the last 3 years.
  • Every written communication to all shareholders.

Georgia

Your Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating.

  • Publication Requirements: A notice of intent to incorporate must be published in the county newspaper where your business is located. 
  • Initial Report: Georgia requires that you file an initial report within 90 days of incorporating.
  • Bylaws: Bylaws are required in Georgia but do not have to be filed.
  • Registered Office and Agent: A Registered Office and Registered Agent must be established within Georgia. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

This is what you need to know about staying compliant:

  • Annual Reports: Annual reports must be filed with Georgia’s Secretary of State between January 1st and April 1st.
  • Meetings: Georgia requires organizational meetings.
  • Future Filings: Filings in Georgia can be submitted up to 90 days in advance of their effective date.

Recordkeeping Requirements

Accurate and complete records should be kept in your registered office. Georgia requires that you keep:

  • A list of all shareholders.
  • A record of all meeting minutes and actions taken.
  • A balance sheet and a profit-and-loss statement, which must be provided to all shareholders at the close of the fiscal year.
  • All filed annual reports.

Hawaii

The Next Step After Incorporating Your Business

There are a few crucial steps you should take after incorporating your business. Here are some of the important points:

  • Registered Office and Agent: A Registered Office and Registered Agent must be established within Hawaii. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory but do not need to be filed.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

In order to maintain your incorporation, you need the following:

  • Annual Reports: You must file annual reports with the Hawaii Department of Corporations. These reports are due on the last day of the calendar quarter of your incorporation anniversary date. 
  • Organizational Meeting: An organization meeting is required.
  • Shareholder Meetings: Annual shareholder meetings are required and cannot be waived. Notice of Meeting must be provided to shareholders at least 10 days in advance but no more than 60 days in advance. They can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Accurate and complete records should be kept in your registered office. Hawaii requires you to keep:

  • Annual reports filed with the state.
  • All meeting minutes.
  • Corporate books in good working order.

Idaho

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating your business. Here are some important things to consider:

  • Registered Agent and Office: You must have a Registered Office and Registered Agent within Idaho. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory but do not have to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Annual reports must be filed with Idaho’s Secretary Of State every year by the end of the anniversary month of incorporation. There is no filing fee.
  • Future Filings: Filings may be made up to 90 days before they are effective.
  • Organizational Meeting: An organizational meeting is mandatory.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Accurate and complete records should be kept in your registered office. Idaho requires you to keep:

  • All meeting minutes and actions taken.
  • A list of all shareholders.
  • A list of the names and business addresses of current directors and officers.
  • The Articles of Incorporation, Bylaws, and all amendments to them currently in effect.
  • All Board Resolutions relating to shareholder rights.
  • All written communications to shareholders for the last three years, including financial statements.
  • The most recently filed annual report.

Illinois

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating your business. Here are the important points:

  • Registered Office and Agent: You must have a registered office and agent within Illinois. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are required in Illinois, but they do not have to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: You must file annual reports with the Illinois Secretary of State before the first day of the anniversary month of incorporation. 
  • Organizational Meeting: An organizational meeting is required.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

  • Illinois requires you to keep all annual reports filed with the state.

Indiana

The Next Steps after Incorporating Your Business

There are a few crucial steps you should take after incorporating your business. Here are some things to consider:

  • Registered Office and Agent: You must have a registered office and agent within Indiana. We can help with our Registered Agent Services.
  • Articles of Incorporation and Bylaws: You must file your Articles of Incorporation with Indiana’s Secretary of State. Bylaws are mandatory in Indiana but do not need to be filed with the secretary.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Laws

  • Annual Reports: A biennial report must be filed online with Indiana’s Secretary of State every other year.
  • Future Filings: Filings can be made up to 90 days in advance.
  • Organizational Meeting: Indiana requires an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice and proceed to elect directors by consent.

Recordkeeping Requirements

  • Annual reports must be submitted to shareholders upon request.

Iowa

The Next Steps after Incorporating Your Business

There are still a few steps you should complete after incorporating your business. Here are the important points:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Iowa. We can help with our Registered Agent Services.
  • BylawsBylaws are mandatory in Iowa, but they do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Biennial reports must be filed with Iowa’s Secretary of State between January 1st  and April 1st of even number years. 
  • Future Filings: You can file documents up to 90 days before they are effective.
  • Organizational Meeting: An organizational meeting is required.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Accurate and complete records should be kept in your Iowa registered office. You are required to keep:

  • A record of all meeting minutes and actions taken.
  • A list of all shareholders.
  • A list of the names and business addresses of the current directors and officers.
  • The Articles of Incorporation, Bylaws, and any amendments to them currently in effect.
  • All resolutions adopted by the board which relate to shareholder’s rights.
  • All written communications to shareholders for the last three years, including financial statements.
  • The most recently filed biennial report.

Kansas

The Next Steps after Incorporating Your Business

There are still a few things to be done after incorporating your business. Here are some important next steps:

Maintaining Compliance with the Law

  • Annual Reports: Annual reports are due four-and-a-half months before the close of every fiscal year unless your business has been incorporated for less than 6 months before the beginning of the year. 
  • Organizational Meeting: You must hold an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

  • Complete and accurate books and records should be kept in your Kansas registered office.

Kentucky

The Next Steps after Incorporating Your Business

There are still a few things you should do after incorporating your business. Here are some important next steps:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Kentucky. We can help with our Registered Agent Services.
  • Bylaws: Kentucky requires Bylaws, but they do not have to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: You are required to file an annual report with the Kentucky Secretary of State. Your annual report is due every year between January 1st and June 30th.
  • Future Filings: Filings can be made up to 90 days in advance.
  • Organizational Meeting: Kentucky requires you to hold an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

You should keep complete and accurate corporate records in your registered office. Kentucky requires you to keep:

  • A record of all meeting minutes and actions taken.
  • A list of all shareholders.
  • A list of the names and business addresses of the current directors and officers.
  • The Articles of Incorporation, Bylaws, and any amendments to them currently in effect.
  • Every Board Resolution affecting shareholder’s rights.
  • All written communications to shareholders for the last three years, including the financial statements.
  • The most recently filed annual report.

 

Louisiana

The Next Steps after Incorporating Your Business

There are still a few steps you should complete after incorporating. Here are some important points:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Louisiana. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are optional, but always recommended.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Annual reports must be filed with the Louisiana Secretary of State on the anniversary of incorporation.
  • Meetings: Annual shareholder meetings are required by law. If no annual meeting takes place within an 18-month period, then any shareholder is permitted to schedule one.

Recordkeeping Requirements

Louisiana requires you keep certain books and records, and certain shareholders have the right to examine them upon request. You are required to keep:

  • Books and accounts showing the assets and liabilities, receipts and disbursements, and gains and losses of your business.
  • Records of the proceedings of the shareholders, directors, and committees of the board.
  • A share register giving the names of the shareholders and their addresses.

Maine

The Next Steps after Incorporating Your Business

Now that you’re incorporated, it’s important to take the next steps in the life of your business. Here’s what you should know:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Maine. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are optional and do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual reports: Annual reports must be filed with the state every year by June 1st.
  • Organizational Meeting: Maine requires an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Accurate and complete corporate records should be kept in your registered office. Maine requires that you keep:

  • A record of all meeting minutes and actions taken.
  • Accounting records.
  • A list of all shareholders.
  • All written communications with shareholders.

 

Maryland

The Next Steps after Incorporating Your Business

There are still a few things you should do after incorporating your business. Here are some important next steps:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Maryland. We can help with our Registered Agent Services.
  • BylawsBylaws are mandatory in Maryland but do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: You must file annual reports with Maryland every year by April 15th.
  • Organizational Meetings: Maryland requires you to hold an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Complete and accurate records should be kept in your Maryland registered office. You are required to keep:

  • All Corporate Minutes.
  • Up-to-date and accurate financial books.

Massachusetts

The Next Steps after Incorporating Your Business

Now that you’ve incorporated your business, it’s time to take care of the next steps in your company’s life. Here’s what you should know:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Massachusetts. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory in Massachusetts but do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Laws

  • Annual reports: An annual report must be filed with the Massachusetts Secretary of State and is due two-and-a-half months after the close of the corporation’s fiscal year. 
  • Future Filings: You can file documents up to 90 days before they are effective.
  • Meetings: An organizational meeting is mandatory.

Recordkeeping Requirements

  • Complete and accurate records should be kept at your Massachusetts registered office.
  • An annual report must be filed.

Michigan

The Next Steps after Incorporating Your Business

There are a few steps you should take with your business after incorporating. Here are some things to consider:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Michigan. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are optional in Michigan and do not have to be filed with the state. They are, of course, always highly recommended. 
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by Board Resolution if the power to issue shares is reserved for the shareholders in the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: You must file annual reports with the state by May 15th each year. 
  • Future filings: Filings can be made up to 90 days in advance.
  • Organizational Meeting: Michigan requires an organizational meeting.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

You should keep complete and accurate records in your registered office. Michigan specifically requires you to keep:

  • A record of all meeting minutes and actions taken.
  • Accurate and up-to-date financial accounting.
  • Financial reports must also be provided to shareholders annually, or upon shareholder request.

Minnesota

The Next Steps after Incorporating Your Business

There are a few more things you should do after incorporating your business. Here are some important next steps:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Minnesota. We can help with our Registered Agent Services.
  • BylawsBylaws are optional, do not need to be filed with state, but highly recommended. 
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by Board Resolution if the power to issue shares is reserved for the shareholders in the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Annual registration forms must be filed with the state. They are due by December 31st each year with no filing fee.
  • Organizational Meeting: An organizational meeting is required.
  • Shareholder Meetings: Annual shareholder meetings are required. Shareholders are entitled to Notice of Meeting but they can waive this by submitting a Waiver of Notice.

Recordkeeping Requirements

Accurate and thorough corporate records should be kept at your registered office. Minnesota requires:

  • Financial statements be prepared and delivered to shareholders within 180 days from the close of the fiscal year.
  • Reasonable shareholder access to Corporate Records and financial statements.

 

Mississippi

What to Do Once You Have Incorporated

You must take care of a few things after incorporating. Here is what you should know:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Mississippi. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Initial Meeting: This initial meeting is required to appoint directors and carry out other necessary business.
  • Articles of Incorporation and Bylaws: Bylaws are required but need not be filed with the state. Bylaws provide important day-to-day rules governing the operation and management of your corporation. We can help you create corporate bylaws.

What to Do to Keep Compliant

Every corporation must remain compliant with state law. Here is what you should know:

  • Annual Report: File an annual report with the state between January 1st and April 15th every year.
  • Annual Meeting: An annual shareholder meeting is required. Shareholders are entitled to Notice of Meeting (no fewer than 10 days and no more than 60 days prior to the meeting) but they can waive this by submitting a Waiver of Notice.
  • Future Filing: Paperwork may be filed up to 90 days in advance.

Record Keeping

All corporations should maintain reliable records. The following are required by law:

  • Minutes of all meetings and actions involving shareholders, the board of directors, or any committees.
  • Current copies of the Articles of Incorporation, Bylaws, and amendments to them that are currently in effect.
  • A list of all shareholders.
  • A list of the names and business addresses of current officers and directors.
  • Copies of any Board Resolutions creating new classes or series of shares.
  • A copy of the most recent annual report.

Missouri

The Next Steps after Incorporating Your Business

Now that you’ve incorporated, it’s time to move on to the next steps in the life of your company. Here’s what you should know:

  • Initial Report: Missouri requires an initial report to be filed within 30 days after incorporating. 
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Missouri. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are required except for close corporations with bylaw-type provisions in their Articles of Incorporation. The Bylaws must be filed with the secretary. 
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Laws

  • Annual Reports: Annual reports must be filed with Missouri’s Secretary of State and are due every year by the end of your corporation’s anniversary month. 
  • Future Filings: Documents can be filed up to 90 days in advance.
  • Meetings: An organizational meeting is required.

Recordkeeping Requirements

Complete and accurate Corporate Records should be kept in your registered office. Missouri requires you to keep:

  • A record of all meeting minutes and actions taken.
  • A list of all shareholders.
  • A list of the names and business addresses of the current directors and officers.
  • The Articles of Incorporation, Bylaws, and any amendments to them currently in effect.
  • All board resolutions affecting shareholder’s rights.
  • All written communications to shareholders for the last three years, including financial statements.
  • The most recently filed biennial report.

Montana

The Next Steps after Incorporating Your Business

There are a still a few more things you should do after incorporating your business. Here are some important next steps to consider:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Montana. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory in Montana but do not need to be filed.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Montana requires you to file an annual report with the state of Montana between January 1st and April 15th of each year. 
  • Future Filings: Filings can be made up to 90 days in advance.
  • Organizational Meeting: You must hold an organizational meeting.
  • Shareholder Meeting: Annual shareholder meetings are required in Montana.

Recordkeeping Requirements

You should keep complete and accurate records in your registered office. Montana specifically requires you to keep:

  • All meeting minutes and actions taken.
  • Appropriate accounting records.
  • A list of all shareholders.
  • A list of the names and business addresses of the current directors and officers.
  • Your Articles of Incorporation, Bylaws, and any amendments to them currently in effect.
  • The financial statements available to shareholders for the last 3 years.
  • The most recently filed annual report.

Nebraska

The Next Steps after Incorporating Your Business

There are still a few steps you should take after incorporating your business. Here are some things you should consider doing next:

  • Publication Requirements: Notice of your incorporation must be published in the county newspaper where your business is located for three consecutive weeks. Proof of publication must be filed with the state.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Nebraska. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual reports: A Biennial Occupation Tax Report and its corresponding tax payment must be filed with the state on March 1st of every even-numbered year. There is no filing fee.
  • Future Filings: Paperwork can be filed up to 90 days before it becomes effective.
  • Meetings: You must hold an organizational meeting and annual shareholder meetings.

Recordkeeping Requirements

You should keep accurate and thorough records in your registered office. Nebraska requires you to keep:

  • A record of all meetings and actions taken.
  • Appropriate accounting records.
  • A list of all shareholders.
  • A list of the business names and addresses of the current directors and officers.
  • The Articles of Incorporation, Bylaws, and all amendments to them currently in effect.
  • The financial statements available to shareholders for the last three years.
  • The most recently filed biennial report.

Nevada

The Next Steps after Incorporating Your Business

Now that you have incorporated your business, there are a few important next steps you should take:

  • Initial Report: An initial list of officers is due 60 days after incorporating.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Nevada. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are required in Nevada but do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: An annual report must be filed with Nevada’s Secretary of State by the last day of the corporation’s anniversary month.
  • Meetings: You must hold an organizational meeting as well as annual shareholder meetings.

Recordkeeping Requirements

Accurate and complete records should be kept in your company’s registered office. Shareholders who have held at least 5% of your company’s stock for at least 6 months are permitted to request to examine your books and records. Nevada specifically requires you to keep:

  • Articles of Incorporation, Bylaws, and any amendments to them.
  • A ledger containing the names of all shareholders.

New Hampshire

The Next Steps after Incorporating Your Business

There are still a few things you should do after incorporating your business. Here are some important next steps:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within New Hampshire. We can help with our Registered Agent Services.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Annual reports must be filed with the state every year by April 1st.
  • Future Filings: You can make filings up to 90 days before they are effective.
  • Meetings: An organizational meeting and annual shareholder meetings are required.

Recordkeeping Requirements

You should keep accurate and complete corporate records in your registered office. New Hampshire requires you to keep:

  • The Articles of Incorporation, Bylaws, and all amendments to them currently in effect.
  • All resolutions adopted by the board that affect shareholder’s rights.
  • A record of all meeting minutes and actions taken without a meeting for the last three years.
  • All written communications to shareholders for the last three years, including financial statements.
  • A list of the names and business addresses of the current directors and officers.
  • The most recently filed annual report.

New Jersey

The Next Steps after Incorporating Your Business

There are still a few steps you should take after incorporating your business. Here’s what you should know:

  • Initial Filings: You must file public records with the New Jersey Treasury
  • Bylaws: Bylaws are optional and do not need to be filed with the state.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within New Jersey. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.

Maintaining Compliance with the Law

  • Annual Reports: Annual reports must be filed with the state on or before the last day of the month of incorporation. 
  • Future Filings: Filings can be made up to 90 days in advance.
  • Meetings: An organizational meeting and annual shareholder meetings are required in New Jersey.

Recordkeeping Requirements

New Jersey has a few recordkeeping obligations that will likely affect you:

  • Keep all meeting minutes and actions taken at the meetings.
  • Provide your balance sheet, profit and loss statement, and surplus statement to any shareholder who requests them.
  • Any shareholder who has held at least 5% of your company’s stock for at least six months can examine your company’s books and records.

New Mexico

What to Do Once You Have Incorporated

You must take care of a few things after you have incorporated. These include:

  • Initial Report: File an initial report within 30 days of incorporation.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within New Mexico. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do to Keep Compliant

Every corporation must remain compliant with state law. Here is what you should know:

  • Annual Report: File an annual report on or before the last day of the your month of incorporation.
  • Annual Meeting: The corporation must hold an annual shareholder meeting according to the Bylaws. Notice of Meeting must be provided to all shareholders 10-50 days prior to the meeting.

Record Keeping

Every business enterprise must table a financial statement to all shareholders at least once per year and must also maintain the following records:

  • Complete books and records of account.
  • Meeting Minutes.
  • A list of shareholders, their addresses, and the number and class of shares held.

New York

What to Do Once You Have Incorporated

You must take care of a few things after you have incorporated such as:

  • Certificate of Incorporation: File a certificate of incorporation and pay a filing fee plus an additional amount determined by the number of shares issued.
  • Bylaws: Bylaws are required but need not be filed with the state. Bylaws provide important day-to-day rules governing the operation and management of your corporation.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Organizational Meeting: You must hold an initial meeting to appoint directors and carry out other necessary business.

What to Do to Keep Compliant

Every corporation must remain compliant with state law. To stay compliant, you need to know the following:

  • Biennial Report: File a biennial report every other year during the anniversary month of incorporation.
  • Annual Meeting: Hold an annual meeting of shareholders to elect directors and carry out other relevant business at a time set according to the Bylaws.
  • Future Filings: Paperwork may be filed up to 90 days in advance.

Record Keeping

All corporations should maintain reliable records. The following are required by law:

  • Records and minutes of any proceedings involving shareholders, the board of directors, or committees.
  • A balance sheet, a profit and loss statement, and a surplus statement for the preceding fiscal year. A shareholder can request in writing copies of these documents.
  • Any shareholder is entitled to review the corporation’s books and records if a request is made in writing at least five days before they want to inspect the records.

North Carolina

What to Do Once You Have Incorporated

Here is what you should do once you have incorporated:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within North Carolina. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Hold an Organizational Meeting: You must hold an initial meeting to appoint directors and carry out other necessary business.
  • Bylaws: Bylaws are required but do not need to be filed with the state. Bylaws provide important day-to-day rules governing the operation and management of your corporation.

What to Do to Keep Compliant

Every corporation must remain compliant with state law so it’s important to know the following:

  • Annual Report: File an annual report by April 15 of each year.
  • Annual Meeting: The corporation must hold an annual shareholder meeting and provide Notice of Meeting 10-60 days before the meeting.
  • Future Filings: Paperwork may be filed up to 90 days in advance.

Record Keeping

All corporations need to maintain reliable records. You will need to keep the following on hand:

  • Minutes of all shareholder meetings and records of all actions taken by shareholders without a meeting for the past three years.
  • Current copies of the Articles of Incorporation, Bylaws, and any amendments.
  • Copies of all resolutions creating new classes or series of shares.
  • Copies of all shareholder communications and financial statements.
  • A list of the names and business addresses of the current officers and directors.
  • A copy of the most recent annual report filed with the state.

North Dakota

What to Do Once You Have Incorporated

You must take care of a few things after incorporating. Here is what you should know:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within North Dakota. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Organizational Meeting: You must hold an initial meeting to appoint directors and carry out other necessary business.
  • Bylaws: Bylaws are not required but they provide important day-to-day rules for the operation and management of your corporation.

What to Do to Keep Compliant

There are a number of things that a corporation has to do in order to stay compliant in the state of North Dakota. This includes the following:

  • Annual Report: File an annual report by August 1 of each year.
  • Annual Meeting: Hold an annual meeting if required by the Articles of Incorporation or Bylaws.
  • Future Filings: Paperwork may be filed up to 90 days in advance.

Record Keeping

All corporations in North Dakota need to maintain reliable records. The following are required by law:

  • Minutes of all meetings and records of all actions involving shareholders or the board.
  • Current copies of the Articles of Incorporation, Bylaws, and any amendments.
  • Copies of voting trust agreements, shareholder control agreements, and any other agreements, including contracts or arrangements.
  • Copies of all reports made to shareholders within the last three years.
  • Financial statements prepared for shareholders or government agencies. On request, you must send a shareholder a financial statement within 180 days of the fiscal year’s end.
  • A list of the names and business addresses of principal officers and directors.

Ohio

What to Do Once You’ve Incorporated

After incorporating within the state of Ohio, you will need to take care of a few pertinent matters. These include:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Ohio. We can help with our Registered Agent Services.
  • Organizational Meeting: An organizational meeting is required.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are not required but they provide important day-to-day rules for the operation and management of your corporation.

What to Do To Keep Compliant

The state of Ohio requires you do the following to remain compliant:

  • Shareholder Meeting: An annual meeting is required. If an annual meeting is not scheduled, it will be held on the first Monday of the fourth month following the end of the fiscal year. Notice of Meeting must be given no less than seven days and no more than 60 days in advance.
  • Future Filings: You can file documents up to 90 days in advance.

Record Keeping

Recording keeping is essential to keep your business complaint. Ohio's record keeping requirements are as follows:

  • Complete and correct books.
  • Minutes of proceedings for:
    • Incorporators;
    • Directors; and
    • Shareholders.
  • Records of all shareholders including:
    • Names;
    • Addresses;
    • Number and class of shares.
  • A shareholder may request a copy of your records. You will need to present them within a reasonable amount of time.

Oklahoma

What to Do Once You’ve Incorporated

After incorporation in the state of Oklahoma, there are a few tasks that need to be done. These tasks include:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Oklahoma. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

Maintaining compliance within the state of Oklahoma requires the following:

  • Meeting Requirements: An organizational meeting of a majority of organizations or directors must be held.
  • Future Filings: It is permitted to file documents up to 90 days in advance.

Record Keeping

Oklahoma has only a few record keeping laws. Every corporation must maintain the following:

  • An accurate stock ledger.
  • A list of shareholders.
  • Books and records pertaining to business activities.

Oregon

What to Do Once You’ve Incorporated

Once you’ve incorporated, there are a few things that you’ll need to take care of. These include:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Oregon. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

In order to keep your corporation compliant with state laws and regulations, you’ll need to do the following:

  • Annual Reports: An annual report needs to be filed either on or before the corporation’s anniversary. 
  • Meeting Requirements: Organizational meetings with the majority of organizers or directors are mandatory. Meetings may be waived if no members of the board of directors are up for election.
  • Future Filing: You can file up to 90 days in advance.

Record Keeping

Good record keeping is an essential part of running a successful corporation. In the state of Oregon, all corporations are required to keep the following records in their principal or registered office:

  • Articles of Incorporation, Bylaws, and any amendments to them in effect.
  • A list of the names and most recent addresses of all officers and directors.
  • Shareholder’s meeting records for the three most recent years, including the length of the meeting and the actions that took place.
  • Resolutions adopted by the board that create one or more series or classes of shares along with their relative rights, limitations, and preferences.
  • A copy of the most recent annual report filed with the state.
  • Copies of any written communications between shareholders within the last three years.

Pennsylvania

What to Do Once You’ve Incorporated

After incorporating in the state of Pennsylvania, you’ll need to do the following:

  • Registered Agent: Only an in-state registered office is required in Pennsylvania.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • BylawsBylaws are required under Pennsylvania law.

What to Do To Keep Compliant

There are several things you’ll need to do to keep your corporation compliant. These include:

  • Annual Reports: Reports are filed every 10 years in years ending in 1. Filing can be done online.
  • Meeting Requirements: Annual organizational meetings with the majority of directors and organizers is required. Meetings may be waived if the Bylaws or Articles of incorporation require written consent.
  • Future Filing: Future filing is possible up to 90 days in advance.

Record Keeping

As a corporation, it’s important to keep good records. However, the state of Pennsylvania does not have any formal requirements for record keeping.


Rhode Island

What to Do Once You’ve Incorporated

Rhode Island requires that the following be done after incorporation:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Rhode Island. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

Rhode Island corporations must adhere to the following requirements to remain compliant:

  • Annual Reports: Reports are required annually by March 1st. 
  • Meeting Requirements: An organizational meeting is required. Annual shareholder meetings are mandatory. The Supreme Court may order a meeting if a meeting hasn’t been held in the last 13 months.

Record Keeping

Records are an important part of running a successful business. All corporations in Rhode Island must keep:

  • Complete and accurate books and records
  • Documentation pertaining to minutes and proceedings for:
    • Shareholders meetings;
    • Board of Directors meetings; and
    • Meetings of committees of the Board.
  • A list of the names and addresses of all shareholders along with the class and number of shares held. This documentation must be kept at a registered office or principal place of business.

South Carolina

What to Do Once You’ve Incorporated

Once you’ve incorporated in the state of South Carolina, you will be required to:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within South Carolina. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • BylawsBylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

The state of South Carolina requires the following to remain compliant:

  • Annual Reports: Annual reports are due three months and 15 days after the end of the corporation’s fiscal year. 
  • Meeting Requirements: Annual meetings can be waived if written consent is required. An organizational meeting is mandatory and will include a majority of organizers, directors, or both.
  • Future Filings: You can file 90 days in advance.

Record Keeping

Records must be kept in the principal office and require:

  • A copy of the Articles of Incorporation and Bylaws, and any amendments made to them.
  • A copy of all resolutions adopted that create one or more series of stock.
  • A copy of the minutes of all shareholder meetings for the past 10 years.
  • All written communication to shareholders along with financial statements for the prior three years.
  • A list of all board director and officer names and addresses.
  • The most recent annual report submitted to the Department of Revenue.
  • A copy of federal and state income tax returns dating back 10 years.

South Dakota

What to Do Once You’ve Incorporated

Upon incorporation, the state of South Dakota requires:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within South Dakota. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • BylawsBylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

South Dakota corporations must adhere to the following requirements to remain compliant:

  • Annual Reports: File an annual report on the anniversary month of incorporation. 
  • Meetings: Annual shareholder meetings and organizational meetings are mandatory.

Record Keeping

Record keeping requirements in the state of South Dakota are as follows:

  • A copy of the Articles of Incorporation and Bylaws along with any amendments executed.
  • A copy of all notices, financial statements, and written communications to shareholders for the past three years.
  • A copy of all resolutions adopted for the creation of one or more series or class of shares. The rights, preferences, and limitations must be listed respectively.
  • A copy of the minutes of all shareholder meetings or actions taken by shareholders in the previous three years.
  • A copy of the most recently submitted annual report.
  • A copy of all names and addresses of current officers and directors.

Tennessee

What to Do Once You’ve Incorporated

Incorporation in the state of Tennessee requires the following to take place:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

Tennessee corporations must adhere the following requirements to remain compliant:

  • Annual Reports: Annual reports must be filed on the fourth month after the close of the fiscal year. 
  • Meetings: Organizational meetings and meetings of the shareholders are mandatory.
  • Future Filings: You may file up to 60 days in advance.

Record Keeping

A corporation in Tennessee must keep a copy of the following records within their principal office:

  • Charter and Bylaws, along with amendments.
  • Resolutions adopted that created one or more series or class of shares. The rights, preferences, and limitations of the series or class must be listed.
  • The minutes of all shareholder meetings and all actions taken by shareholders during the past three years.
  • Financial statements for the previous three years.
  • Written communications given to shareholders for the previous three years.
  • A current list of all officers and directors including their full names and addresses.
  • The most current annual report.

Texas

What to Do Once You’ve Incorporated

After you’ve incorporated within the state of Texas, there are some important things that you’ll need to take care of:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Texas. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

The state of Texas requires all corporations to do the following to remain compliant:

  • Meetings: Organizational meetings and a meeting of the shareholders are mandatory. If a meeting has not taken place within 13 months, a meeting can be held by order of the court and by application of a shareholder.
  • Future Filings: Filings may be done 90 days in advance.

Record Keeping

The state of Texas has minimal recording keeping requirements. The following must be given, by request, to a shareholder:

  • The previous year’s annual statement with assets and liabilities listed.
  • A copy of the most recent interim statement that has been filed publicly or in a publication.

Utah

What to Do Once You’ve Incorporated

After incorporating in the state of Utah, you must:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Utah. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are optional. You don’t need to file Bylaws with the state.

What to Do To Keep Compliant

The state of Utah requires all corporations to do the following to remain compliant:

  • Annual Reports: You'll need to file an annual report the anniversary date of incorporation. 
  • Meetings: Annual meetings are mandatory.
  • Future Filings: All filings can be done 30 days in advance.

Record Keeping

The state of Utah has the following recordkeeping requirements. All copies are to be held at the principal office.

  • Articles of Incorporation, Bylaws, and any amendments executed.
  • A copy of the minutes of all shareholder meetings, and actions taken within a meeting, for the past three years.
  • A copy of all written communication to shareholders within the past three years.
  • A list of full names and addresses of current officers and directors.
  • A copy of the most recent annual report.
  • A copy of financial statements dating back three years.

Vermont

What to Do Once You’ve Incorporated

After incorporating in the state of Vermont, you must:

  • Initial Report: An annual report is due within 6 months of incorporation.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Vermont. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant   

For a corporation to keep compliant within the state of Vermont, they must:

  • Annual Reports: Reports are due two and a half months after the closing of the company’s fiscal year. 
  • Meetings: Annual meetings are mandatory.
  • Future Filings: Corporations are allowed to file up to 30 days in advance.

Record Keeping

The following records must be held at your principal office, or registered office, if the principal office is outside of the state:

  • Articles of Incorporation, Bylaws, and any amendments executed.
  • A copy of all resolutions adopted to create a series or class of stock along with rights, preferences, and limitations.
  • A copy of the minutes of all shareholder meetings and actions taken without a meeting.
  • A copy of all written or electronic communication to shareholders within the last three years.
  • A copy of all financial statements dating back three years.
  • A list of all current directors and offices including names and business addresses.
  • A copy of the most recent annual report.

Virginia

What to Do Once You’ve Incorporated

After incorporating in the state of Virginia, there are a few important matters you must take care of immediately. These include:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Virginia. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory in Virginia but do not need to filed with the state.

What to Do To Keep Compliant   

The state of Virginia requires the following to remain compliant:

  • Annual Reports: Reports are due on the last day of your incorporation anniversary month. We can help you file an annual report.
  • Meetings: Organizational meetings, including a majority of organizers or directors, is mandatory.
  • Future Filings: You may file up to 15 days in advance.

Record Keeping

Virginia requires all corporations to keep a copy of the following:

  • Articles of Incorporation, Bylaws, and any amendments executed.
  • Resolutions that have been adopted regarding the creation of a series or class of shares listing the relative rights, preferences, and limitations.
  • The minutes of all shareholder meetings for the past three years.
  • All actions taken outside of a shareholder meeting for the past three years.
  • Written communications to shareholders within a three-year period.
  • The names and addresses of all current directors and officers.
  • The most recently delivered annual report.

Washington

What to Do Once You’ve Incorporated

Washington requires the following be done after incorporation:

  • Initial Report: An initial annual report must be filed 120 days after incorporation.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Washington. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory but do not need to be filed with the state.

What to Do To Keep Compliant

The state of Washington requires the following to remain compliant:

  • Annual Reports: Reports are due on the last day of your incorporation’s anniversary month. 
  • Meetings: An organizational meeting must be held within 120 days of filing the Articles of Incorporation.
  • Future Filings: You may file 90 days in advance.

Record Keeping

Corporations must keep a copy of the following at their principal office:

  • Articles of Incorporation, Bylaws, and any amendments to them in effect.
  • The minutes of all shareholder meetings and records pertaining to any actions approved by shareholders that did not require a meeting in the past three years.
  • Financial statements for the past three years.
  • All written communications provided to shareholders in the last three years.
  • The names and business addresses of all current directors and officers.
  • Initial report, or most recent annual report, delivered to the state.

West Virginia

What to Do Once You’ve Incorporated

Once you’ve incorporated, you’ll need to take care of a few important tasks. These include:

What to Do To Keep Compliant

To keep your corporation compliant, you’ll need to do the following:

  • Annual Reports: Reports are due on June 30th of each year. We can help you file your annual report
  • Meeting Requirements: An organizational meeting is optional, but annual meetings are mandatory and cannot be waived.

Record Keeping

Record keeping is an important part of running an efficient and successful corporation. The state of West Virginia requires you to keep a copy of the following records at the corporation’s principal office:

  • Articles of Incorporation, Bylaws, and any amendments that are currently in effect.
  • Adopted Board Resolutions that create one or more series or classes of shares, which include limitations, relative rights, and preferences of these shares.
  • Written communications to shareholders within the last three years, including financial statements.
  • Minutes of shareholder’s meetings and records of any actions taken by shareholders without meetings over the last three years.
  • A current list of the names and business addresses of the corporation’s officers and directors.

Wisconsin

What to Do Once You’ve Incorporated

Incorporation is the first step to getting your corporation up and running. Once you’ve incorporated, you’ll need do the following:

  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Wisconsin. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are optional. You don’t need to file Bylaws with the state.

What to Do To Keep Compliant

In order to remain compliant, you’ll need to do the following each year:

  • Annual Reports: Reports must be filed by the final day of the calendar quarter of your incorporation’s anniversary date. You can file at wdfi.org.
  • Meeting Requirements: Annual and organizational meetings are mandatory. Annual meetings cannot be waived.
  • Future Filing: Corporations can file up to 90 days in advance.

Record Keeping

The state of Wisconsin requires corporations to keep permanent copies of the following:

  • Minutes of board of directors and shareholders meetings.
  • Records of any actions taken by the board of directors or the shareholders without a meeting.
  • Records of any actions taken by a committee of the board of directors on behalf of the company.

Wyoming

What to Do Once You’ve Incorporated

After incorporating in Wyoming, you’ll need to do the following:

  • Initial Reports: Wyoming requires corporations to file a Notice of Entity Elections, Communication Contact Person, and Consent to Appointment by Registered Agent.
  • Registered Office and Agent: You must have a Registered Office and Registered Agent within Wyoming. We can help with our Registered Agent Services.
  • Issue Authorized Shares: The board can issue authorized shares (Stock Certificates) by passing a Board Resolution unless shareholders have this power under the Articles of Incorporation.
  • Bylaws: Bylaws are mandatory, but they don’t need to be filed with the state.

What to Do To Keep Compliant

The state of Wyoming requires corporations to do the following to keep compliant:

  • Annual Reports: Reports are due on the first day of the anniversary month of incorporation along with a $50 fee. We can help you file your annual report
  • Meeting Requirements: Annual and organizational meetings are mandatory. Annual meetings cannot be waived.
  • Future Filing: Filing is permitted up to 90 days in advance.

Record Keeping

Good recordkeeping is an important part of running an efficient corporation. Wyoming requires all corporations to keep copies of the following at their principal office:

  • Articles of Incorporation, Bylaws, and any amendments in effect.
  • Records of the following:
    • Minutes of shareholders’ meetings within the last three years;
    • Actions taken by shareholders without meetings within the last three years; and
    • Board Resolutions that created one or more series, or classes of shares, along with their limitations, relative rights, and preferences.
  • A list of the full names and business addresses of the corporation’s current officers and directors.
  • All written communication to shareholders within the last three years, including financial statements.
  • The most recent annual report filed with the state.