A Termination Letter is used to terminate employment of an individual from a company or business. As an employer, you’ll want to talk to the employee to try to resolve any problems before having to write a Termination Letter. If the problem can’t be resolved, tell the employee you intend to write a Termination Letter so that he/she has the chance to resign and avoid having it appear on his/her record.

A Termination Letter should be concisely and objectively written, and should include the following:

  • A summary of the employee’s history with the company
  • Clear reasons for dismissal (if you don’t include all the reasons for dismissal in the letter, make sure to include them in your files)
  • A reminder of the terms and conditions of employment
  • Information concerning final paychecks, termination of health coverage, and inclusion of a benefits package

It is important to maintain a polite and respectful tone, while simultaneously sticking only to the facts of the termination of employment. Most importantly, be brief.

It’s easy to write a Termination Letter with our step by step online interview.

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Get started Start Your Termination Letter Answer a few questions. We'll take care of the rest.