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_________________, _________________ _________________

 

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_________________, _________________ _________________

 

Dear _________________:

 

Congratulations on winning the bid for the _________________ project. We look forward to working with you in the production of this equipment.

 

As I mentioned during our negotiations, it's vital to us that our specifications for this part be met exactly, as the parts you produce will be used in a variety of end-user applications. Even small variances from specifications can lead to big headaches down the line when these parts are installed.

 

In addition, as I may have mentioned, these parts function deep within the interior of the finished equipment, so they are quite difficult to repair or replace once they've been installed. I trust this explanation helps you to understand why you will find us to be very rigorous about quality standards.

 

Most of the specifications are listed in the documentation enclosed with our request for proposal. However, I want to emphasize some key specifications that particularly demand perfection. These key areas are as follows:

 

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While our standards require a _________________ percent defect tolerance for the part overall, in the areas listed above, we strive for zero defects. As I mentioned, we expect your quality inspectors to check each part before it leaves your plant, and we will conduct inspections as well to make sure that these standards are being met.

 

Thanks you for your help in maintaining the outstanding quality records which _________________ products enjoy in the marketplace. I hope that this project will be the first of many that we will work on together. Feel free to call me if you have any questions about our requirements.

 

Sincerely,

 

 

 

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