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Dear _________________:

 

Thank you for your phone call this morning in which we discussed the possibility of our meeting so that you could describe your company's services more fully.

 

I have discussed this idea with my colleagues. We feel that at this time such a meeting would not be a fruitful use of either your time or ours. Since we are already doing business with a firm similar to yours and are happy with the service we are receiving, we are reluctant to ask you to take time from your schedule to talk with us.

 

I will certainly keep your business card on file; and if our needs ever change, I will give you a call. Feel free to check in with me about every six months to see if our situation has changed.

 

Sincerely,

 

 

 

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