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Dear _________________:

 

As you know, my company has been soliciting bids from _________________ for _________________, with an eye to engaging _________________. However, we recently decided to hire _________________ to work for us as a full-time employee. Thus, we will not be hiring _________________ at this time.

 

I know that you and the other partners of your firm put a great deal of effort into preparing proposals and presentations for us, and I want to let you know how much I appreciate those efforts. We simply felt, in the end, that hiring in-house help would solve our problems in the most cost-efficient way.

 

I wish you continued success in all you do.

 

Sincerely,

 

 

 

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