Some states allow for informal annual meetings. These meetings do not require formal notification procedures. This is simply an alternative method of holding meetings. The secretary will type the minutes of the meeting, and each member required to be at the meeting must sign the minutes. Corporations and companies must keep the signed minutes with other corporate documents.
Certain language should be at the top of the meeting minutes stating that the meeting was held by unanimous consent. This alternative to holding meetings is a good option if not all of the directors can attend. Companies should take care to draft and sign the unanimous consent form prior to the meeting. The
Unanimous Consent document should outline the topics scheduled for discussion at the meeting. A secretary can then fax or mail the minutes to absent members for their signatures.