Free Time Off Request

This letter can be used to make a formal request for time off from your supervisor or human resources representative.

Use the Time Off Request document if:

You are an employee who wants to take time off for any reason and your employer doesn't have a pre-existing form for you to use.
You are an employer who wants to create a form letter that employees can use to request time off.

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Information to include in a time off request Reasons to ask for time off Signing Instructions Time Off Request Format Time Off Request Overview Information to include in a time off request When making a formal time off request, make sure you include all the basic information your supervisor or human resources representative needs to grant your request. Your letter should include all your basic information - your name, the department you work in, your ID number, your phone number and extension, even your address if you are mailing the request. Use your judgment about the amount of the basic information you include. For example, you probably don't need to include the department you work in if the request is going to the supervisor of your department. Make sure you address the request to the right person. Usually the request is made to your supervisor. Include the correct name if it needs to go to someone else, like a human resources representative. Include the name of anyone else you want to receive the request on a CC line. Make sure you are clear about the dates you will be gone. The start date should be the first day you will be off and the end date should be the last day you will be off, not the day of your return. If you don't indicate the dates correctly, you may lose an extra day of paid time off (PTO). Finally, make sure you indicate the reason for the time off. This can be as simple as checking a box for standard requests, but additional information may be useful to explain your request. Reasons to ask for time off It's important to have a good reason when asking for time off. Standard requests include vacation, sick leave, comp time, military duty, jury duty, and a death in the family. If your reason for requesting time off is not on this list, make sure you can explain your request adequately When making your request, provide as much additional information as you need to support your request. For example, mention how your duties will be covered or any prior arrangement you made with your supervisor for the time off. While it's good to make a strong case, be careful not to go overboard. Don't embellish your letter with information that might weaken your request or put you in a bad light - �My four star resort has free internet, so I will be able to check email from time to time, except when the free cocktails have gotten the better of me.� Signing Instructions If a hand signature is needed, print and sign the request. If you choose the Letter format, mail your request. If you choose the Memo format, print and and deliver by hand or interoffice mail as appropriate. Alternatively you can send the request as an email attachment. Follow up in a few days time (or earlier if it's a short notice request) to make sure your request was received and to find out if your time off has been approved. Keep a copy of the request for your own records and in case there is a problem. Time Off Request Format Your request can be created in two formats - a letter or a memorandum (memo). The memo is the most likely format you will use. In most cases you will simply deliver your request by hand or inter office mail or attach it to an email. If your request will be mailed to a supervisor or human resources representative, the letter format is more appropriate. Time Off Request Overview The Time Off Request is a letter or memo that can be used for an employee to request time off from an employer. The letter can be created completely online by an employee in minutes. The letter or memo is shared with an HR supervisor or manager to get approval and to create a record of the time off that is taken.

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Free Time Off Request

Employment Agreement Forms

How to Set Up Direct Deposits

Common Types of Employment Forms

Direct Deposit Form

Employee Tracker

Employee Bonus Plan

Information to include in a time off request

Reasons to ask for time off

Signing Instructions

Time Off Request Format

Time Off Request Overview