How to Write an RFP Document

Some people find it intimidating to write an RFP (Request for Proposal) document.  It's not as challenging as it seems.  One important thing to remember is to tailor your RFP so that you get competitive and specific responses to your request.  That means that you should include any and all pertinent details that contractors will need in order to respond.  In general, your RFP should outline the specific details of the project as well as your requirements for proposal submissions. You can use a Request for Proposal for any type of project no matter how large or small.

Here are the basic details you'll need to include in your RFP document:

• The details of your project
• Your expectations of the contractors
• Your expectations of the proposal (submission guidelines)
• Information required from the contractors
• The proposal submission due date

In your submission guidelines, make your desires clear to the potential contracting companies so that they can make a targeted proposal. Typically a contractor's submission will include:

• A summary of their business
• Their business's capabilities
• The equipment needed for the project
• The expense summary and breakdown
• Their method for completing the project
• Their expected results
• The executives, staff and management required for the project
• Their communication details
• Their insurance details'Details of their licensing and bonding
• Their references

If you are ready to write your Request for Proposal document, you can complete it in minutes with Rocketlawyer's easy online interview.

Laws on this topic may vary from state to state. This content is not meant to provide you with complete information and it is not intended to be legal or tax advice. It is recommended that you consult with your own attorney, accountant or other advisor regarding your specific situation.