How to Write a Termination Letter

A Termination Letter is used to terminate employment of an individual from a company or business. As an employer, you’ll want to talk to the employee to try to resolve any problems before having to write a Termination Letter. If the problem can’t be resolved, tell the employee you intend to write a Termination Letter so that he/she has the chance to resign and avoid having it appear on his/her record.

A Termination Letter should be concisely and objectively written, and should include the following:

• A summary of the employee’s history with the company
• Clear reasons for dismissal (if you don’t include all the reasons for dismissal in the letter, make sure to include them in your files)
• A reminder of the terms and conditions of employment
• Information concerning final paychecks, termination of health coverage, and inclusion of a benefits package

It is important to maintain a polite and respectful tone, while simultaneously sticking only to the facts of the termination of employment. Most importantly, be brief.

It’s easy to write a Termination Letter with our step by step online interview.

Laws on this topic may vary from state to state. This content is not meant to provide you with complete information and it is not intended to be legal or tax advice. It is recommended that you consult with your own attorney, accountant or other advisor regarding your specific situation.